St. Charles County Government · 1 month ago
DEPUTY PUBLIC ADMINISTRATOR / PUBLIC ADMINISTRATOR
St Charles, MO
Full-time
Onsite
Entry Level
1+ years expSt. Charles County Government is seeking a Deputy Public Administrator to assist the Public Administrator with various activities, manage finances, and perform general office management. The role involves conducting inspections, maintaining accurate financial records, and providing support to wards and their families.
Responsibilities
Assists in conducting inspections and inventories of personal property of estates and wards to determine value and means to protect property in the charge of the public administrator
Takes possession of personal property, monies, checks, notes, stocks, bonds, and other securities in the charge of the public administrator
May meet with banking officials to determine wards or decedents' property and take possession
Receives, records, and reconciles funds associated with conservator accounts
Maintain accurate computer records for the preparation of annual settlements
Review invoices and medical bills for accuracy and insurance adjustments, and reconcile disputes
Performs basic mathematical calculations for the preparation of annual settlements
Receives and responds to phone calls from wards, family members, medical personnel, and case workers
Provides consent for individuals to hospitals for admission and minor treatment, medications, procedures, after consultation with the Public Administrator or case manager when they are not available. Sends information upon request
Maintains financial records for wards. Maintains bank accounts and prepares checks for all monthly expenses for wards having income and expenses. Balances statements monthly
Contacts Social Security Administration as needed for financial adjustments, completes representative’s payee reviews and disability reviews monthly
Prepares property tax credit forms to file with the Director of Revenue, sends and receives rent certification forms, SSI, grants, and social security reports
Prepares annual financial reports and documents as directed
Maintains the computer program to track, calculate, and report estate funds and activities
Develops reports, forms, and tracking systems on Excel or other computer software. Maintains various hard copy and computer records. Utilizes spreadsheet, word processing, and mainframe programs
Prepares routine forms and estate paperwork, legal notices, and correspondence
Performs a variety of routine office tasks; files documents, completes logs and other documentation, copies, collates, and distributes materials
Maintains and orders office supplies
Gathers and organizes information
Opens and routes mail
Tracks invoices for Room and Board and Personal Spending: Log of individuals served, contacts agencies when missing or when follow-up is needed
Prepares departmental payroll
Serves as a Notary of the Public
Assists with inquiries from the general public, wards, and attorneys
Assists the Public Administrator with special projects as directed
Applies for benefits and re-certifies for any state assistance program
Any other duties as assigned
Qualification
Required
General/technical high school diploma or GED equivalent required
Public Notary may be required
1-3 years of experience
Organized record keeping, bank reconciliation, and the ability to budget
Employment is contingent on successfully passing a full criminal background check
Preferred
Bachelor's degree in Social Work, Sociology, Education, or related field
Preferred areas of customer service, accounts payable/receivable
Benefits
Paid Time Off
Extended Medical Leave
Holidays
Employee Health
Dental
Life
Disability
Retirement
Tuition Assistance programs
Company
St. Charles County Government
Founded in 1812, St.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase