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KIOXIA America, Inc. · 1 week ago

Sr Administrative Assistant/Paralegal - 2219

Irvine, CA

Full-time

Onsite

Senior Level

$83K/yr - $137K/yr

5+ years exp

KIOXIA America, Inc. is a leading supplier of flash memory and solid state drives, and they are seeking a Senior Administrative Assistant/Corporate Paralegal to support their Legal and Government Relations Departments. The role involves managing records, supporting audits, maintaining compliance awareness, and assisting with various administrative tasks to ensure efficient operations.

Semiconductors

Hiring Manager

Charrish Birrell

Responsibilities

Responsible for various paper and electronic filing systems for records, including creating, maintaining, updating, and archiving records to ensure accurate and consistent documentation is kept, organized, and readily accessible at all times

Supports audits, including reviewing requests, gathering documentation, pulling reports, drafting preliminary responses, and coordinating with stakeholders

Maintains high level awareness of governance requirements and relevant compliance matters, including performing targeted research projects on legal or corporate business topics

Maintains and updates corporate book and related records

Prepares training slides based on input from stakeholders

Fully manages complex travel arrangements (domestic and international) and expense reports

Captures meeting minutes for department meetings

Acts as liaison to the executive leadership team and staff at all levels

Maintains budgets and orders supplies and equipment, etc

Assists with the onboarding needs of new employees in the Irvine office

Supports event planning for Irvine office (onsite & offsite)

Provides back-up support for the departments as needed

Performs special projects and assigned tasks on an as-needed basis

Qualification

Corporate law experienceM365 proficiencyOrganizational skillsWritten communicationVerbal communicationProblem-solvingTeam playerConfidential information handlingRelationship building

Required

5+ years of experience supporting an Executive

5+ years of experience working as a Paralegal in corporate law

Strong organizational skills with attention to detail

Expert written and verbal communicator

Demonstrated proactive approaches to problem-solving with strong decision-making capability

High proficiency in M365 (Outlook, Word, Excel, PowerPoint, and SharePoint)

Highly resourceful team-player, with the ability to also be extremely effective independently

Demonstrated ability to prioritize conflicting needs; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Track record of achieving high performance goals and meeting deadlines in a fast paced environment

Forward-looking thinker, who actively seeks opportunities to support the company and proposes solutions to issues they've identified or have been brought to their attention

Ability to partner with others and build relationships