Hylton-Rodic Law · 1 month ago
IP Legal Assistant (Entry-Level – Patent Docketing + Intake)
Washington D.C.
Full-time
Onsite
New Grad, Entry Level
$48K/yr - $62K/yr
0+ years expHylton-Rodic Law is a boutique law firm specializing in intellectual property. They are seeking an Entry-Level IP Legal Assistant to manage patent and trademark filings, coordinate with attorneys and clients, and maintain accurate records in a fast-paced environment.
Law Practice
Responsibilities
Enter, update, and monitor U.S. and foreign patent and trademark deadlines in our internal docketing system
Track incoming office actions, formalities, filing requirements, and priority deadlines
Send internal reminders and status updates so nothing slips
Flag discrepancies early and help resolve them with the team
Support new matter intake, including logging cases and organizing filing materials
Coordinate with inventors and clients to gather required documents and signatures
Assist with preparing filing packets and reporting materials for attorney review
Review filings for accuracy and ensure required supporting documents are in place
Communicate professionally with clients, inventors, and foreign associates
Confirm receipt of documents and follow up on missing items
Maintain clean correspondence records and accurate contact details
Save, label, and file documents into our internal legal system with precision
Maintain organized electronic matter files that attorneys can rely on
Assist with light administrative tasks tied to case workflow and reporting
Qualification
Required
Bachelor's degree required
0 to 2 years of experience in legal support, docketing, operations, or administrative coordination (internships count)
Strong interest in intellectual property law
Accuracy obsessed and naturally detail oriented
Comfortable working with complex timelines and high stakes deadlines
Clear writer and confident verbal communicator
Strong organizational skills and time management
Tech comfortable and efficient in Microsoft Outlook, Word, Excel, and learning new systems
Professional, discreet, responsive, and reliable
Preferred
Interest or background in chemistry, biology, pharma, or life sciences is a plus
Benefits
Health, dental, and vision insurance
Short term and long term disability coverage
PTO after 3 months
Paid birthday leave
Paid end of year holiday break (Christmas Eve through New Year’s Day)
Quarterly mental health days
Flexible time options as approved
401(k) with match after 6 months
Commuter benefits after 6 months
Company
Hylton-Rodic Law
Hylton-Rodic Law is an intellectual property law firm providing strategic IP counsel to science-driven companies across life sciences, chemicals, pharmaceuticals, engineering, and technology.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Keisha Hylton-Rodic, Ph.D., Esq.
Founder and Managing Principal
Company data provided by crunchbase