Langham Logistics · 1 month ago
Purchasing Associate
Indianapolis, IN
Full-time
Onsite
Entry, Mid Level
2+ years expLangham Logistics is seeking a Purchasing Associate to assist the Senior Accounting Manager with purchasing compliance and process improvements. The role involves reviewing purchase orders, conducting variance analysis, and collaborating with various departments to support purchasing needs.
AutomotiveTransportation
Responsibilities
Ensure all purchases comply with company policies, procedures, and approval workflows
Maintain accurate and complete purchasing documentation for audit readiness
Maintain user approval mapping within Acumatica Purchasing Module and escalate inconsistencies or gaps proactively
Train team members on proper use of the Acumatica Purchasing module, including workflows, receipt processes, and three-way match requirements
Partner with Accounting to ensure PO, receipt, and AP invoice alignment during month-end close
Monitor and correct incomplete or stalled purchase order, receipts and AP match exceptions
Prepare PO Reporting including monthly variance analysis to Budget
Track purchases against budget, alerting stakeholders early to overruns or emerging cost trends
Provide purchasing dashboards or summary views for Leadership and FP&A as requested
Conduct periodic spend analysis by vendor, category, and cost center to drive savings or compliance improvements
Collaborate with Accounting, Warehouse Ops, IT, Quality, and Facilities to support purchasing needs tied to operations, projects, or capital expenditures
Support the Finance team during budget season with historical purchasing data and trend analysis
Work closely with AP to resolve discrepancies between POs, receipts, and invoices
Maintain approved vendor lists, ensuring vendors meet compliance and documentation requirements (W-9s, COIs, contracts)
Assist in vendor onboarding and updates within Acumatica
Identify potential cost-saving opportunities through vendor consolidation, contract negotiation support, or identifying alternative suppliers
Monitor vendor performance and escalate issues related to quality, service, or pricing
Identify opportunities to streamline purchasing workflows and recommend improvements
Improve cycle time for requisition-to-PO issuance
Maintain SOPs for purchasing processes and ensure internal users follow
Assist with system enhancements, testing, and data validation for ERP improvements or new module rollouts
Qualification
Required
Advanced knowledge of GAAP
Advanced knowledge of accounting systems such as Acumatica or similar
Effective financial analysis skills, problem solving, and decision-making skills
Excellent verbal and written communication skills; able to communicate in a timely, professional, and effective manner with internal and external stakeholders
Proactive in anticipating and alerting others to potential issues or risks
Excellent organizational skills with high attention to detail and accuracy
Strong analytical skills coupled with the ability to manage competing priorities and deadlines effectively
Proficiency in Excel and Microsoft Office systems
Upholds the highest standards of integrity, professionalism, and confidentiality
Ability to read and interpret financial statements and reports
Ability to gather, evaluate, and synthesize data to develop well-supported conclusions
Ability to prioritize, multitask and manage competing requests while consistently meeting deadlines
Ability to deliver exceptional customer service with professionalism and effective conflict resolution skills
Ability to work effectively both independently and collaboratively within a team environment
Ability to train, support, and guide staff on accounting processes, procedures, and best practices
Ability to take initiative, operate with sound judgment, and perform effectively with minimal supervision
Bachelor's in business administration, Supply Chain Management, Finance, Accounting or related field preferred
2-4 years of experience in purchasing procurement, supply chain, or accounts payable
Company
Langham Logistics
Langham Logistics is a logistics company offering supply chain management services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tracy Jaisle
Chief Financial Officer
Brian Landrum
Chief Operating Officer
Recent News
Indianapolis Business Journal
2023-12-26
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