Augusta University · 4 hours ago
Administrative Assistant 1
Augusta, GA
Full-time
Onsite
Entry Level
$15.77/hr - $18.89/hr
3+ years expAugusta University is Georgia's innovation center for education and health care, training the next generation of innovators and healthcare providers. The Administrative Assistant 1 will assist the Director with department operations, manage budgets, and provide support to students and faculty within the Testing and Disability Services Office.
Higher Education
Responsibilities
Maintains records and manages the Disability Services budget, Testing budget, and Revenue account
Reconciles purchases and tracks income, expenditures, and transfers for all three budgets
Prepares and reviews monthly budget reports, notifying the Director of any concerns
Collects testing fees from test-takers and vendors
Prepares both physical and electronic deposits
Processes reimbursements, travel arrangements, membership renewals, and registrations
Makes equipment and supply purchases using the P-card and PeopleSoft for Testing and Disability Services budgets
Schedules appointments for TDS staff, students, and internal/external departments
Assists with exam scheduling in the Standardized Testing Lab
Coordinates travel and logistical arrangements for departmental activities
Prepares correspondence and other materials for the Director and team
Maintains student and administrative files in accordance with AU standards
Greets and assists all visitors to the office, providing excellent customer service to students, faculty, and external partners
Responds to phone calls and monitors departmental email accounts; manages inquiries and messages related to disability services and testing
Supports students experiencing challenges that impact their education, helping to identify appropriate solutions or referrals
Ensures the office environment is accessible and welcoming to all
Assists with test proctoring and supervision, maintaining required certifications with specific test vendors
Provides backup support for testing operations as needed
Maintains the TDS calendar, including updates to test dates, test registration forms, presentations, and procedure changes
Creates and updates departmental publications such as pamphlets and informational materials in collaboration with AU Media and Communications personnel
Serves as Equipment Inventory Officer and space manager for TDS
Updates records to reflect changes in equipment and departmental space
Ensures relevant staff are trained as backup for equipment and space management responsibilities
Perform other duties as assigned
Qualification
Required
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions, OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions
Comfortable with accounting practices
Experience in higher education
Proficient in Microsoft Office and other computer software/databases
Excellent interpersonal, written, and verbal communication skills
Detail-oriented with strong prioritization and organizational skills
Ability to maintain confidentiality
Ability to resolve issues for students and faculty in a professional and timely manner
Knowledge of Banner, PeopleSoft, and competence with budgeting and use of P-Card
Preferred
Attention to detail
Experience in customer service
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
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