San José State University · 1 month ago
Strategy and Campaign Project and Operations Specialist
San Jose, CA
Full-time
Onsite
Mid Level
$6,927/mo - $7,207/mo
4+ years expSan José State University is seeking a Strategy and Campaign Project and Operations Specialist to support the Associate Vice President for University Advancement Strategy and Campaigns. This role involves organizing complex administrative duties, managing projects, and ensuring operational efficiency aligned with strategic goals.
Education
No H1B
Responsibilities
Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign
Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met
Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP-SC
Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions
Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders
Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP-SC
Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities
Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean-up, event logistics, or policy documentation
Oversee general administrative and operational functions for the Strategy and Campaigns units and department
Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation
Process expenses, purchases and travel ensuring compliance with university and foundation policies
Draft and send routine correspondence on behalf of the AVP-SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries
Provide comprehensive calendar management for the AVP-SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators)
Organize and prepare travel logistics, including completing travel requests and expense reports
Independently resolves problems and answers queries
Qualification
Required
A bachelor's degree and/or equivalent training
Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred
Three or more years of experience in project management or high-level administrative support in a complex organizational setting
Experience working in a university advancement/fundraising environment, particularly with campaign management and fundraising operations
Experience supporting senior-level staff and managing highly confidential information
Experience handling administrative issues involving the study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs
Benefits
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.
Company
San José State University
San José State University is a major, comprehensive public university located in Silicon Valley.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Bankston
Adjunct Faculty | Lecturer
Recent News
2026-01-16
East Bay Times
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2025-11-01
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