Scotiabank · 3 weeks ago
Administrative Assistant, Investment Banking
Houston, TX
Full-time
Onsite
Mid, Senior Level
$52K/yr - $87K/yr
5+ years expScotiabank is a leading Canadian Capital Markets and Investment Banking business with a strong U.S. presence. The Administrative Assistant will support the Power & Utilities Investment Banking team by managing various administrative tasks, coordinating travel, and ensuring compliance with internal policies.
BankingFinanceFinancial Services
Responsibilities
Perform administrative tasks for a team, including: calendar management for internal and external meetings, manage heavy domestic and international travel arrangements, and complete expense reports
Experience coordinating travel logistics on behalf of several team members
Expense report management for several team members, including follow-up & corporate card reconciliation as needed
Experience juggling multiple projects and ability to prioritize
Proactively support the Power & Utilities Investment Banking team in day to day management of scheduling and operations
Must have experience with Salesforce
Participation in the day-to-day running of our Salesforce application, organizing all incoming support requests
Manage Salesforce users, profiles, roles, permission sets and other administrative responsibilities
Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally
Organize and consolidate information from multiple systems and utilize Microsoft Excel to prepare lists/reports for consumption of sales team and leadership; importing/exporting of data between various systems
Role will need to work closely with a Business Lead, cross-functional internal teams, and external clients. The jobholder will need to be comfortable interfacing with external clients in a professional and friendly manner
Advanced experience with Microsoft Office Suite
Experience handling confidential information
Experience with space management and planning
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk
Champions a high-performance environment and contributes to an inclusive work environment
Perform Other Duties As Required
Qualification
Required
Must have 5-10 + years working with a client-facing team in financial services
Strong relationship building capability – friendly, positive, collaborate and assertive
Strong self-awareness and desire to learn, grow and take initiative
Strong written and verbal communication skills
Excellent organizational skills
High level of discretion and ability to manage conflicting priorities
Must have experience with Salesforce
Advanced experience with Microsoft Office Suite
Experience handling confidential information
Experience with space management and planning
Experience juggling multiple projects and ability to prioritize
Experience coordinating travel logistics on behalf of several team members
Expense report management for several team members, including follow-up & corporate card reconciliation as needed
Benefits
Flexible benefit programs
Support your unique family, financial, physical, mental, and social health needs
Company
Scotiabank
Scotiabank is a banking firm that provides banking and financial services.
10001+ employees
H1B Sponsorship
Scotiabank has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (52)
2024 (55)
2023 (29)
2022 (38)
2021 (38)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$1.07B2024-04-17Post Ipo Debt· $1.07B
1972-03-01IPO
Leadership Team
Jabar Singh
President & CEO Scotiabank Colpatria (Colombia) & Head Central America & Caribbean
L.Scott Thomson
President and CEO
Recent News
2026-01-23
2026-01-23
2026-01-20
Company data provided by crunchbase