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D.R. Horton · 2 weeks ago

Office Assistant/Receptionist

Spanish Fort, AL

Full-time

Onsite

Entry Level

1+ years exp

D.R. Horton, Inc., the largest homebuilder in the U.S., is seeking an Office Assistant to manage day-to-day operations of the office. The role involves performing various administrative functions, supporting the management team, and ensuring efficient office services.

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Responsibilities

Maintain responsibility for reception and telephone duties, including sorting/distributing mail and signing for packages

Troubleshoot any problems with office machinery. Call for maintenance if necessary

Act as liaison to property management and assist with scheduling office maintenance

Manage meeting calendars for division conference rooms

Order and stock office supplies

Maintain office services such as coffee service, water, Office Depot, Staples, UPS, and FedEx accounts

Schedule and organize activities such as meetings, travel and department activities for all members of the management team

Assist Division President by creating/developing general correspondence, spreadsheets, presentations, agendas, memos, etc., managing their schedule and updating outlook contacts/calendars

Develop effective working relationships with all departments

Handle confidential and non-routine information

Coordinate and arrange division dinners and events, flights, hotels, rental cars and other travel related requests

Assist with corporate-driven initiatives such as Benefits open enrollment meetings, Camp Horton, Career Fairs, Internship program and other HR events

Assist other departments as schedule allows

Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company

Ability to work overtime