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NASCAR · 1 month ago

Office Coordinator Event Staff - Chicagoland Speedway

Joliet, IL

Part-time

Onsite

New Grad, Entry Level

$16/hr - $18/hr

NASCAR is returning to Chicagoland Speedway, and they are seeking a highly organized Office Coordinator to ensure smooth office and administrative operations. The role involves providing support to the leadership team, managing communications, and overseeing various operational tasks.

RacingSports

Responsibilities

Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc

Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc

Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned

Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur

Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events

Manage the procurement and distribution of staff/event apparel

Uphold a strict level of confidentiality

Process incoming and outgoing mail/packages, shipping and receiving

Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs

Monitor and maintain office supply and breakroom inventory

Organize office operations and procedures

Other duties as assigned