The California State University · 1 month ago
Career Center Resource and Operations Coordinator (Temp)
San Jose, CA
Full-time
Onsite
Entry Level
$4,047/mo - $5,896/mo
2+ years expThe California State University is seeking a Career Center Operations and Events Coordinator. This role is essential for supporting the planning, logistics, and execution of various Career Center programs and events aimed at enhancing student career readiness and post-graduation success.
EducationHigher EducationUniversities
No H1B
Responsibilities
Coordinate logistics for Career Center events, including reserving venues, arranging transportation, creating schedules, and preparing materials
Support pre-event planning and on-site execution, including student check-in, signage, supplies, and compliance documentation
Collaborate with internal departments, student assistants, employers, and external partners to support event success
Assist with employer and industry partner communication, follow-ups, meeting scheduling, and participation engagement
Support data tracking and CRM updates related to employer and partner engagement
Provide front-line service at the Career Hub, including responding to student inquiries and supporting drop-ins during peak periods
Assist with appointment bookings, room reservations, inbox triage, and general administrative documentation
Support marketing and outreach efforts by helping create and distribute promotional materials, maintaining sign-up lists, and contributing to post-event reporting
Participate in staff meetings, major programs, committee work, and professional development activities
Provide additional administrative and customer service support as needed to maintain smooth operations
Qualification
Required
Completion of a high school program, technical/vocational program, or their equivalents
Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
General understanding of career development or student services in a university setting
Familiarity with event planning and administrative coordination
Awareness of student engagement and experiential learning concepts
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with online scheduling and CRM tools is a plus
Basic design or flyer creation skills (e.g., Canva, PowerPoint) desirable
Ability to manage multiple tasks with competing deadlines
Comfort working with students, staff, and employer partners
Ability to work independently with guidance from supervisor
Willingness to learn institutional systems and follow protocols
Preferred
B.A./B.S. in a human-service-related field
One (1) year of customer service and coordination work in a complex setting
Benefits
Comprehensive benefits package typically worth 30-35% of your base salary
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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