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Guthrie · 1 day ago

Administrative Assistant II - Emergency Services - Full Time

Corning, NY

Full-time

Onsite

Mid, Senior Level

$23.06/hr - $35/hr

5+ years exp

Guthrie is seeking an Administrative Assistant II to provide secretarial and administrative support within the Emergency Services department. The role involves a variety of administrative functions including scheduling, document preparation, and communication with staff and patients.

Health CareHospitalPersonal Health

Growth Opportunities

Responsibilities

Provides administrative and secretarial support to include scheduling meetings, preparing audits, maintaining attendance and educational files, confirming attendance, typing, filing, copying and preparation of documents (letters, memos, reports, forms, etc.) for mailing or distribution

Creates, maintains, and proofreads a variety of department documents, correspondence and presentations for internal or external distribution

Prepares and distributes reports, data, etc. to relevant staff members and leaders

Prepares and displays information in a variety of formats for formal and informal presentation using PowerPoint, Excel, Word, etc. to meet audience needs

Communicates information to staff members and leaders as required

Provides administrative support for patient related activity

Answers and screens incoming telephone calls and directs the call to the appropriate individual. Must be sensitive to calls concerning patient related issues. Takes detailed and accurate messages as required, and relays messages to appropriate individual in a timely manner. May communicate and respond to staff, provider, and vendor inquiries

Greets and assists patients, patient families, and visitors to the department. Directs them to the appropriate individual

Sorts and distributes mail delivered to the department

Completes and submits financial documents including check requests, purchase requisitions, etc. and maintains log of all requests

Schedules department educational and vendor meetings

Attends identified meetings, prepares agenda, meeting materials, and records minutes

Maintains electronic calendars and coordinates schedules for department

Coordinate travel arrangements for department

Monitors and orders office supplies, equipment, and furniture for the department. Schedules department equipment and facility repairs

Updates and maintains policy manuals and shared drive files and folders

Facilitates timekeeping submission

Qualification

Microsoft OfficeDatabase programsTime managementMultitaskingCommunication skillsConfidentialityInterpersonal skills

Required

Proficient typist with knowledge of multiple software applications including all Microsoft Office applications (Word, Excel, PowerPoint)

Ability to use database programs, internet tools, and data management software

High level of communication skills; diplomacy and tact

Ability to maintain strict confidentiality (as this position works with confidential/sensitive material on a daily basis including patient information, medical records, etc.)

Able to prioritize and handle diverse workload; complete assignments on time with minimal supervision; demonstrated time management skills

Five years administrative assistant (or related secretarial) experience required

Computer skills and proficiency in multiple software programs including word processing, Microsoft Office, Word, Excel, and PowerPoint, and willingness to learn other programs/software that become relevant and needed

Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid, professional, individual judgment within limits of standard practice

Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude

Must be motivated, energetic, and detail oriented

Individual must have strong interpersonal skills, be able to work independently, and possess demonstrated time management skills

Preferred

Associates degree in secretarial sciences preferred; however, related and significant experience at the administrative assistant level may be considered in lieu of a degree

Familiarity in hospital or medical setting desired