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The University of Kansas Health System · 1 month ago

Administrative & Credentialing Coordinator

Great Bend, KS

Full-time

Hybrid

Entry Level

2+ years exp

The University of Kansas Health System is seeking an Administrative & Credentialing Coordinator. This hybrid role involves providing high-level administrative support and coordinating the credentialing and onboarding of medical staff at the Great Bend campus.

Clinical TrialsEducationEmergency MedicineHealth Care

Growth Opportunities

Responsibilities

Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling appointments

Coordinates between several areas or with other organizations to schedule meetings and/or travel times that are convenient and accurate for all concerned parties

Duties include general clerical, receptionist, and project-based work

Must project a professional company image through in-person and phone interaction

Under the supervision of the Health System Director of Credentialing independently coordinates the credentialing and onboarding of physicians and allied health providers for professional staff membership and hospital privileges for the Great Bend campus

Provides administrative support for medical staff functions including credentialing applications and files, bylaws and policies and committee support

Serves as a resource for regulatory requirements for CMS, CIHQ and NCQA for delegated credentialing standards

Shows ability to perform well under pressure and demonstrates ability to multi task

Provides administrative support to others in the administrative office, exercising confidentiality, tact and diplomacy

Maintains assigned executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel

Assists in managing policies and work instructions for compliance with regulatory standards and to improve the overall operation of the facility

Develops forms as needed and receives appropriate approval

Maintains office supply inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies

Greets and directs visitors as needed

Answering phones and routing calls or taking messages as appropriate

Composes, assembles and distributes materials (agendas, notices, minutes, reports, presentations, etc.) for meetings and submits to appropriate leader for review

Attends meetings and takes minutes as assigned

Performs and tracks follow up as needed

Prepares, scans, copies, and distributes documents and written correspondence as requested

Assists and provides coverage for team members when needed

Coordinates gathering of primary source documentation for new hospital-employed applicants (medical staff, APP, allied health personnel) to present to Credentialing Committee as directed by Medical Staff Affairs

Assists in implementing processes to adhere to regulatory requirements relating to credentialing

Regularly verifies compliance with CMS guidelines by checking for sanctions against Medical Staff members and alerting leadership of any sanction activity

Processes NPDB reports for initial, reappointments and when additional privileges are requested

Notifies appropriate internal and external parties of new provider numbers or providers that have resigned and relinquished staff status

Compiles and distributes quality information; enters demographic and credentialing data; forwards credentialing applications for approval; and prepares and mails congratulatory letters

Conducts all applicable practice licensure verifications, as well as background and reference checks in accordance with policy

Maintains credential files that contain confidential and protected information by securing physical documents and maintaining electronic documents in a secured centralized application

Queries demographic and statistical information and distributes data to requesting party

Performs daily projects for quality control to maintain regulatory standards and accrediting requirements and may facilitate accreditation survey processes

Qualification

CredentialingAdministrative supportCertified Provider Credentialing SpecialistRegulatory complianceClerical experienceMulti-taskingCommunication skills