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City of Rancho Cucamonga · 1 month ago

Management Analyst III - Public Works

Rancho Cucamonga, CA

Full-time

Hybrid

Mid, Senior Level

4+ years exp

The City of Rancho Cucamonga is a progressive public agency that values innovation and collaboration. They are seeking a Management Analyst III to analyze data and provide technical support to the Public Works and Finance teams, focusing on improving business practices and ensuring compliance with financial policies.

GovernmentInformation ServicesNon Profit

Responsibilities

Monitoring and analyzing accounts payable activity to ensure compliance with City policies, payment terms, and vendor requirements

Reviewing high-dollar or complex invoices for accuracy, proper documentation, and budget availability

Assisting with accruals, encumbrances, and AP tie-outs during the monthly and year-end close process

Supporting process improvement to reduce AP backlog and improve vendor payment timeliness

Monitoring and administering the Procurement & AP division’s contract lifecycle, including vendor onboarding, insurance/COI tracking, expirations, and renewals

Ensuring contracts and related AP transactions comply with City policies, state/federal procurement law, and audit requirements

Facilitating and supporting Requests for Proposals (RFPs) and other solicitation processes

Maintaining the City’s contract repository in Workday/PlanetBids and ensuring documentation is current and complete

Supporting the Public Works & Finance team in evaluating and improving AP and contract workflows in Workday, serving as a functional lead/super user

Developing and monitoring Key Performance Indicator's for AP and contract management (i.e. vendor payment cycle times, compliance rates, contract expirations)

Providing training and guidance to departments on proper AP and contract practices

Preparing audit and compliance reports related to AP and contracts, serving as a division liaison during external/internal audits

Assisting Public Works Management in analyzing vendor spend, contract utilization, and cost-saving opportunities

Administering the City’s purchasing-card systems and resolving integration issues with Workday and the City’s banking partners

Managing ad-hoc special projects related to procurement, AP, or Finance as needed

May supervise assigned staff

Qualification

Data analysisFinancial reportingContract managementProcess improvementPublic administrationAccounting principlesStatistical analysisSupervisory skillsCollaborationAttention to detailEffective communication

Required

Graduation from college with a Bachelor's degree or coursework in Public Administration, Accounting, or a related field

Four years of responsible governmental administrative experience including two years of supervisory experience or any combination of training and experience that provides the desired knowledge and abilities

Knowledge of the principles of municipal administration, accounting and auditing, budget and grants management

Knowledge of computer applications in administrative functions

Knowledge of related laws, ordinances, and regulations

Knowledge of principles of research, statistical analysis and report preparation

Knowledge of supervision theory and practices

Ability to perform complex professional administrative and analytical work requiring sensitivity to issues

Ability to interpret and apply related laws, ordinances, and policies

Ability to conduct research

Ability to prepare and present reports

Ability to provide liaison to other City personnel, other agencies, and the public

Ability to establish and maintain cooperative working relationships

Ability to communicate effectively both orally and in writing

Possession of or ability to obtain an appropriate California driver's license and a satisfactory driving record

Benefits

Retirement – California Public Employee's Retirement System (CalPERS)

Medical - $1,450 per month City paid.

Dental – City paid

Vision – City paid

Deferred Compensation – 2% of base salary. City will match up to $50 per month and 1% of monthly base salary per month

Life Insurance - $50,000 City paid

Administrative Leave – 50 hours per fiscal year

Vacation - 80 hours per year increasing to 180 hours after 15 years of service. Buyback option of up to 160 hours per fiscal year.

Holidays - 14 paid holidays including three discretionary holidays

Sick leave - 120 hours per year

Personal Leave – 40 hours of sick leave or vacation time may be used for personal leave per fiscal year

Bereavement Leave – 80 hours paid bereavement leave as needed

Tuition Reimbursement - $3,300 per fiscal year

Long-Term Disability (LTD)- City paid

Flexible Spending Account (FSA)- Medical and Dependent Care available

Flexible work schedule

Remote work

Bring your dog to work

Baby on board

Dress for your day

RC cares

Payroll deduction for Camp Cucamonga Summer Camp

Lunch and learns

Corporate discount rate at 24 Hour Fitness

Access to our on-site gyms at City Hall and Public Works (equipment includes treadmills, weights, Peloton bikes, elliptical etc.)

Jet Dental – an onsite dental service

Employee Assistance Program (EAP)

Employee wellness and development programs – Take your kid to work day, Health Fair, Staff development day, Leadership academy, Take your co worker to work day, Know your numbers)

City tour

New employee Mixer and welcome basket

Employee activities committee