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Florida International University · 1 month ago

Temporary Learning & Development Support Specialist

Miami, FL

Full-time

Onsite

Entry Level

$20/hr - $20/hr

2+ years exp

Florida International University is a Top 50 public research university dedicated to student success and community engagement. The Temporary Learning & Development Support Specialist will provide essential administrative support to the Talent Management and Development team, ensuring smooth employee orientation and training sessions.

EducationHigher EducationPublic RelationsUniversities

Diversity & Inclusion

Responsibilities

Draft and send pre- and post-orientation emails to new hires

Track attendance and follow up with employees who miss required sessions

Update orientation welcome presentations with attendee names and departments

Provide on-site support during orientation sessions by posting links, managing slides, and assisting facilitators

Draft and send pre- and post-session communications to participants

Track attendance and follow up with participants as needed

Update session materials and ensure all resources are prepared in advance

Coordinate logistics for each session, including catering, room setup, and printed materials

Provide on-site support during sessions by managing materials, assisting facilitators, and handling logistics

Prepare materials for in-person training events, including handouts and presentations

Set up the training room before sessions (arranging tables/chairs and placing materials at participant seats)

Support day-of logistics to ensure a welcoming and organized learning environment

Answer and direct phone calls in a professional manner

Greet visitors and ensure a welcoming experience

Manage incoming and outgoing correspondence, including mail and email

Coordinate and schedule meetings, appointments, and maintain calendars

Prepare meeting agendas and take meeting minutes when needed

Help coordinate office events, trainings, or meetings

Monitor and respond to messages in the Talent Management and Development shared inbox

Use FIU's internal system (Panther Soft) to send performance evaluation forms and assist with other HR-related processes

Participate in systems testing within Panther Soft alongside the TMD team

Handle sensitive information with discretion and integrity

Qualification

Microsoft Office SuiteCommunication skillsHR experienceOrganizational skillsLearning new systemsTeam collaborationAttention to detail

Required

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience

Preferred

Strong written and verbal communication skills

Experience with Microsoft Office Suite (especially PowerPoint and Outlook)

Comfortable learning new systems and following detailed procedures

Ability to work independently and collaboratively in a professional setting

Prior experience in HR, learning and development, or higher education is a plus

Benefits

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits.

As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.