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Baptist Hospitals of Southeast Texas · 1 month ago

Administrative Assistant - Facilities - Days

Beaumont, TX

Full-time

Onsite

Entry Level

1+ years exp

Baptist Hospitals of Southeast Texas is looking to add top talent to their team. The Facilities Assistant performs general administrative office and clerical support services of the department, assisting in maintaining records, managing vendor invoices, and preparing documents for special projects.

Health CareHospitality

Responsibilities

Assists in maintaining the Department personnel, accounting, vendor and all other files and records in an orderly fashion that facilitates document retrieval

Assigns appropriate cost center for all vendor invoices and purchase, orders submit for signatures for approval, then forwards to accounting to process for payment; as well as, submits any quotes for work to be done for approval to receive a purchase order

Preparation and management of documents on special projects such as FEMA, Insurance, and Litigation and contracts

Assist with work order system delegation to maintenance personnel

Acts as liaison between Transportation and departments in the hospital assisting with scheduling patients, delivery of films and taking calls for lab runs, schedule meeting rooms and appointments and keeps minutes as needed

Preparation of spreadsheets and financial reports for budget analysis