Synergy Prototype Stamping, LLC · 1 month ago
Administrative, Sales, & Operations Assistant
Clinton Township, MI
Full-time
Onsite
New Grad, Entry LevelSynergy Prototype Stamping, LLC is seeking a dependable and detail-oriented Administrative, Sales, & Operations Assistant to support daily business operations and vendor management. This role focuses on key administrative functions such as documentation, cost tracking, and quality management, providing a foundation for career development in business administration or operations within an advanced manufacturing environment.
Industrial EngineeringManufacturingMechanical Engineering
Responsibilities
Populate standard company documents (Purchase Orders, Invoices, Quotes, RFQs) using data and direction provided by company leadership — no content creation required, only accurate and organized entry into existing forms
Maintain organized digital filing systems and ensure all issued documents are properly stored and traceable
Track open quotes, POs, and jobs using Excel-based systems and internal trackers
Solicit vendor quotes as directed to maintain accurate cost data for internal pricing models
Update and maintain vendor cost logs and quarterly cost summaries to support quote accuracy
Assist with quality control and ISO documentation activities, such as calibration logs, internal audits, and controlled form management
Generate weekly and quarterly reports summarizing active quotes, open jobs, and production schedules
Support management with document formatting, scanning, printing, and light clerical duties
Professionally handle customer and vendor communication, including outbound and inbound calls and emails, customer follow-up routines, relationship maintenance activities, answering inquiries, responding to RFQs, and gathering missing details
Update and maintain customer and sales activity in HubSpot CRM, including notes, tasks, and pipeline organization
Assist in preparing customer presentations, capability summaries, and templates for sales outreach
Reduce executive workload by managing recurring administrative tasks and proactively handling operational details
Qualification
Required
Exceptional attention to detail and commitment to accuracy
Strong proficiency with Microsoft Excel, Word, and Outlook
Familiarity with CRM systems (HubSpot preferred) or the ability to learn quickly
Comfortable working under clear procedures and direction
Dependable and professional communication skills
Strong organizational habits with the ability to manage multiple tasks simultaneously
High attention to detail and pride in accurate, high-quality work
Self-motivated, proactive, and comfortable working without constant supervision
Intuitive thinker who learns fast and understands priorities naturally
Flexible and dependable—able to adapt to changing schedules, workload variations, and occasional overtime
Preferred
Prior office or administrative experience in a manufacturing or business environment preferred, but not required
Students pursuing degrees in Business Administration, Operations, Supply Chain, or Industrial Engineering are encouraged to apply
Benefits
Commissions
Bonus based on performance
Company parties
Dental insurance
Flexible schedule
Health insurance
Opportunity for advancement
Training & development
Vision insurance
Company
Synergy Prototype Stamping, LLC
Offering a full spectrum of metalworking solutions.
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.01MKey Investors
Comcast RISE
2023-08-23Grant· $0.01M
Leadership Team
Sheila Stackpoole
Chief Financial Officer
Recent News
2023-08-25
Company data provided by crunchbase