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Boston University · 8 hours ago

SENIOR PROGRAM COORDINATOR, College of Arts & Sciences, Earth & Environment

Boston, MA

Full-time

Hybrid

Mid, Senior Level

$23.67/hr - $32.50/hr

1+ years exp

Boston University is the largest and most academically diverse unit, encompassing various departments and programs. The Senior Program Coordinator for the Department of Earth & Environment will provide vital administrative support, oversee faculty actions, coordinate departmental meetings, and lead initiatives to assess undergraduate and graduate programs.

BiotechnologyCollaborationHealth CareMedical

H1B Sponsor Likely

Responsibilities

Assisting the Chair and E&E faculty with a number of recurring processes; including tracking of faculty CVs, course evaluations, and peer reviews; managing the faculty annual report process; and coordinating merit review

Coordinating administrative actions for faculty searches; including drafting search paperwork; placing advertisements; fielding queries from applicants; completing an initial review and building a database of key information for each candidate; scheduling search committee meetings and disseminating information; making travel arrangements for invited candidates; and assembling and budgeting the two-day on-campus interview schedule for each candidate

Leading efforts to coordinate departmental processes for tenure and promotion cases, including mid-tenure review. This includes working closely with candidates to ensure timely and accurate submission of their required documentation; liaising with the CAS Deans office to ensure all required documents are available to review committees on a timely basis; soliciting and organizing letters of evaluation; and working with candidates to submit relevant updates to the Deans office throughout the review process

Creating content and maintaining the departmental website including news items and the campaign; updating visual displays throughout the department with news calendar; developing and implementing a social media marketing and other related items; advertising the departmental seminar series, including timely creation and dissemination of announcements and speaker schedules; and managing the departments earth@bu.edu email account

Assisting the Directors of Undergraduate and Graduate Studies with program review and assessment; includes working with faculty and staff in drafting and revising learning objectives, reviewing University requirements, attending committee meetings, researching and collecting appropriate documents, coordinating the implementation of assessment procedures, and submitting required forms

Planning departmental events such as the annual holiday and September kick-off parties as well as departmental seminars; tasks include reserving space, coordinating with catering, creating announcements, and ensuring events run seamlessly. The position is also primarily responsible for planning the department’s commencement ceremony in May

Other duties as assigned, including backup support for the administrative coordinator: screening phone calls and email inquiries; scheduling meetings; making room reservations; and attending and recording minutes of monthly faculty meetings

Qualification

Microsoft ExcelWordPressOrganizational skillsCommunication skillsInterpersonal skills

Required

B.A./B.S., with at least 1 year of experience

Must have experience working with Microsoft Excel

Excellent organizational, communication, and interpersonal skills are necessary

Applicants must include a cover letter to be considered for this position

Hybrid remote work options are available

This is a 35 hours/week position

Preferred

Familiarity with WordPress is a plus

Benefits

Health, dental, and life insurance

Tuition remission

Retirement savings

Paid time off

Holiday leave

Company

Boston University

Glassdoor4.3

Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 2008

Boston, Massachusetts, USA

5001-10000 employees

http://www.bu.edu/dbin/stemcells/

H1B Sponsorship

Boston University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2024 (1)