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Exyte · 4 hours ago

Office Coordinator

Phoenix, AZ

Full-time

Onsite

Entry Level

2+ years exp

Exyte is a company that values professionalism and customer service, and they are seeking an Office Coordinator to be the first point of contact for visitors and callers. This role involves managing office operations, assisting the HR team, and ensuring a welcoming environment for all guests.

Civil Engineering

No H1B

Responsibilities

Answer phone calls, answer any questions, and transfer callers as appropriate

Greet all customers and visitors with a welcoming smile, ensure guests have signed in and are comfortable and connected with the right office team member

Manage schedules for conference and community spaces for meetings, events, and activities in Outlook and update conference room white boards daily, if applicable

Post sign-ups and employee notices in Production and email to all staff as well

Monitor and order inventory for office and break room supplies and stock (in conjunction with Purchasing team). Use discretion in regards to quality and cost

Maintain office supply area, storage and organization of supplies

Assist HR Team by organizing employee apparel and monitoring inventory

Manage incoming and outgoing correspondence, including general vm/emails, faxes, mail and packages

Order repairs for office equipment and maintenance for printers, postage machine, vending machines, etc… Greet and escort vendors upon arrival

Update and maintain overhead digital display(s) in facility in conjunction with HR and Site Director

Manage monthly Birthday and Anniversary Cards program. Post on digital display(s)

Maintain conference rooms and reception area in regards to being organized and presentable. (this includes watering and maintaining any live plants)

File and organize records, invoices and other important documentation as needed. Filing could be digital as well

Prepare daily production packets for Coating & Shipping departments

Support and assists with 5S process by creating labels for office and production areas

Assist HR with managing the employee badge system. This includes assigning, activating, and deactivating

Other duties as requested

Qualification

Microsoft Office SuiteCustomer service experienceInterpersonal skillsOrganizational skillsStandard office equipmentPositive energyFluent EnglishProblem solvingAttention to detail