TelyRx · 1 month ago
Executive Assistant
Irving, TX
Full-time
Hybrid
Mid LevelTelyRx is a fast-growing telehealth pharmacy company preparing for a public listing in 2026. They are seeking an Executive Assistant to support the CEO and the executive leadership team, handling core responsibilities like calendar management and travel coordination while also being proactive in solving problems and improving team efficiency.
Health CareHealth DiagnosticsMental HealthTelehealth
Responsibilities
Own the CEO's calendar across multiple time zones
Schedule internal and external meetings
Build in appropriate prep time and buffer between commitments
Proactively flag conflicts and propose solutions
Know what's coming before anyone has to ask
Book all flights, hotels, ground transportation (domestic and international)
Create detailed itineraries with confirmation numbers, addresses, contact info
Manage last-minute changes without drama
Track loyalty programs and preferences
Handle visa requirements, travel insurance, and any logistics curveballs
Provide administrative support to exec team as needed
Coordinate scheduling for leadership team meetings and cross-functional sessions
Assist with travel arrangements for exec team when required
Help prepare materials for board meetings, investor presentations, and leadership offsites
Act as a coordination point across the executive team - knowing where everyone is and what's coming up
Support onboarding logistics for new senior hires
Be a reliable point of contact that the whole leadership team can count on
Draft routine correspondence
Monitor and triage email where appropriate
Ensure follow-ups don't fall through the cracks
Be the connective tissue that keeps information flowing across the team
Research and prepare briefing materials as needed
Coordinate events, offsites, and team gatherings
Manage vendor relationships and procurement for office/team needs
Handle ad hoc projects that don't fit neatly elsewhere
Spot gaps and fill them before being asked
Basically: if it helps the team run better, it's in scope
Qualification
Required
Highly proficient in Google Workspace (Calendar, Gmail, Drive, Docs, Sheets)
Comfortable with Microsoft Office (Word, Excel, PowerPoint)
Experience with video conferencing platforms (Zoom, Google Meet, Teams)
Able to troubleshoot basic tech issues independently
Quick to learn new software and systems
Familiar with travel booking platforms and tools
Experience with expense management software (Expensify, Concur, or similar)
Comfortable using AI tools to increase productivity (ChatGPT, Claude, etc.)
Proven experience managing complex, ever-changing calendars
Track record coordinating multi-leg international travel
Strong written communication - can draft professional emails that don't sound robotic
Ability to manage multiple priorities without dropping balls
You see a problem, you fix it - you don't wait to be asked
Resourceful and creative when the obvious solution doesn't work
Comfortable figuring things out on the fly
Allergic to the phrase 'that's not my job'
Brings positive energy to the team every day
Thrives in a fast-paced environment where priorities shift
Excited by variety, not overwhelmed by it
Self-starter who creates momentum, not friction
Genuinely enjoys helping others succeed
Builds strong relationships across all levels of the company
Makes people feel supported and valued
Contributes to a positive, collaborative team culture
Celebrates wins and picks people up on tough days
Knows what's urgent vs. what can wait
Handles confidential and sensitive information appropriately
Can represent the CEO and exec team professionally to external parties
Trusted with the information that matters most
Thinks two steps ahead - 'she'll need X for that meeting'
Flags problems before they become crises
Connects dots that others miss
Manages up effectively - keeps the exec team informed without overwhelming them
Comfortable with ambiguity and changing priorities
Stays calm when plans fall apart at the last minute
Flexible on hours when needed (we're preparing for a public listing - it gets busy)
Rolls with the punches and keeps smiling
Direct and clear - no waffle
Knows when to ask questions and when to figure it out
Comfortable pushing back respectfully when needed
Can communicate effectively up, down, and sideways
Takes pride in getting things right, every time
Doesn't make the same mistake twice
Treats the leadership team's time as the scarce resource it is
Sweats the details because they matter
Comfortable supporting multiple executives with different styles and priorities
Can balance competing demands and negotiate timing diplomatically
Builds trust quickly with senior leaders
Makes everyone feel like they're the priority
Preferred
Experience supporting C-level executives
Familiarity with investor relations or board coordination
Experience in healthcare, telehealth, or pharmacy sector
Project management tool experience (Asana, Monday, Notion)
Company
TelyRx
TelyRx provides online telehealth services for non-controlled medications, offering prescription approvals and direct shipping.
Founded in 2022
51-200 employees
Funding
Current Stage
Growth StageRecent News
Company data provided by crunchbase