Pacvue · 1 month ago
Executive Assistant & Site Office Manager, Seattle
Seattle, WA
Full-time
Hybrid
Mid, Senior Level
$105K/yr - $120K/yrPacvue is the leading software suite for eCommerce advertising, sales, and intelligence. The company is seeking a C-level Executive Assistant and Office Manager for their Seattle location, responsible for providing administrative support to top executives and managing office operations.
Digital MarketingE-CommerceEnterprise Software
Responsibilities
Calendar Management – Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics
Travel – Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences
Expenses – Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system
Internal Coordination – work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner
Meeting management – As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested
Event/Meeting Coordination – manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites
On-site support – ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen
Employee Experience – curate in office get-togethers, happy hours, volunteering & community events
Qualification
Required
Experience supporting C-level executives in a fast-paced, ever-changing environment
Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts
Takes the initiative and is extremely customer focused and organized
Comfortable navigating complicated calendars, international and US time zones
Able to make decisions and execute flawlessly
Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack
Strong project management and communication skills
Benefits
Flexible Paid Time Off
Paid Holidays and Floating Holidays
Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance
401k with Employer Match
Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization
Paid Parental Leave
Company
Pacvue
Pacvue is a commerce acceleration platform that turns insights into actionable recommendations and drives business growth.
Founded in 2017
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2021-10-26Acquired
Leadership Team
Rahul Choraria
Chief Executive Officer
Melissa Burdick
Co-founder & President
Recent News
Mexico Business
2025-12-27
Mexico Business
2025-12-25
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