IP House · 1 month ago
Coordinator, Global Proposal Development
Hybrid (Erie, Pennsylvania, US)
Full-time
Hybrid
Entry, Mid LevelIP House is a global leader in managing and protecting intellectual property. The Coordinator, Global Proposal Development will lead the creation of high-quality proposals and pitch materials, collaborating with various teams to ensure alignment with client needs and the company's branding.
Market ResearchRisk ManagementSecurity
Responsibilities
Assist the Manager, Global Client Solutions in maintaining and updating pitch templates, decks, and supporting materials
Tailor pitch collateral for specific opportunities, ensuring alignment with client needs and IP House’s brand standards
Coordinate with Client Success teams to provide customized materials for prospect meetings and proposals
Analyze RFPs and client inquiries to identify requirements, evaluation criteria, and strategic positioning
Develop tailored proposal strategies with the Manger, Global Client Solutions that address client needs and highlight IP House’s strengths in IP enforcement, investigations, and other services
Draft, edit, and format proposals to ensure clarity, accuracy, and persuasive storytelling
Translate technical investigative and legal concepts into compelling, client-focused narratives
Ensure all proposals reflect IP House’s brand voice, tone, and messaging standards
In coordination with the Manager, Global Client Solutions, build and maintain a central proposal content library, including templates, case studies, bios, data points, and service descriptions
Continuously update materials to reflect evolving capabilities, recent successes, and market trends
Partner with investigators, analysts, legal teams, and business development to gather information and insights for proposals
Facilitate efficient input from contributors, ensuring technical accuracy and compliance with requirements
Manage multiple proposals simultaneously, developing timelines, and ensuring deadlines are met
Coordinate with IP House graphic designers to enhance visual presentation and impact
Track proposal status, results, and feedback to identify trends and improve win rates
In coordination with the Manager, Global Client Solutions, implement quality control processes to ensure proposals are error-free, compliant, and aligned with client requirements
Identify opportunities to improve proposal workflows, content quality, and efficiency
Qualification
Required
Proven experience managing proposals or RFP responses, preferably in investigations, legal services, consulting, or related sectors
Exceptional writing and editing skills, with the ability to create clear, persuasive, and client-focused content
Strong project management skills, with the ability to manage multiple priorities under tight deadlines
Experience using proposal management tools, content libraries, and design software
Ability to work collaboratively with cross-functional teams across multiple geographies
Preferred
Bachelor's degree (or equivalent) in English, Communications, Business, or related field preferred; equivalent experience will be considered
Professional certifications in proposal writing, business development, or project management (e.g., APMP, PMP) are a plus
Understanding of intellectual property protection, enforcement strategies, or investigative services is highly desirable
Benefits
Flexible work environment
Comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families
Company
IP House
IP House offers global IP rights enforcement, monitoring, investigation, and web hosting services for organizations.
Founded in 2024
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Steve Francis
Founder & Executive Chairman of the Board
Company data provided by crunchbase