Secretariat · 2 hours ago
Operations Administrative Assistant
Dallas, TX
Full-time
Onsite
Entry Level
1+ years expSecretariat is a rapidly growing firm that specializes in legal, risk, and regulatory matters. They are seeking an Operations Administrative Assistant to support executives in their Dallas office, handling various administrative tasks and ensuring smooth office operations.
Management Consulting
No H1B
Responsibilities
Organizes internal meetings and appointments for the office
Support for Chief People Officer and other Managing Directors as needed
Travel accommodations and calendar keeping
Timekeeping, weekly expense reporting, and other ad hoc duties
Work with local Operations team to manage Executive signature process for legal documents
Assistance with managing relevant office vendors and service providers
Implements and maintains procedures/administrative processes
Ordering office supplies for relevant US offices
Monthly expense reconciliation for corporate credit card
Answering the company’s mainline phone and directing calls respectively
Set up and manage meetings with clients and vendors to support Executives and Managing Directors
Welcome visitors and clients to the office and assist with building access and parking validation as needed
Plans and coordinates office/teambuilding events
Assists as needed with corporate recruiting events
Assistance as needed with all company or companywide events
Ensure office compliance with health, safety & security protocols
Ability to solve problems independently and manage competing priorities & multiple projects
Coordination with the HR department for new employees
Provide in-office coverage Monday - Friday to cover (9:00am – 5:00pm)
Other duties as necessary
Qualification
Required
Associate or bachelor's degree in a relevant field and some work experience in an office environment., or related field preferred
One (1) or more years previous experience in an Executive Assistant or Support related role
Or equivalent combination of education and experience above
Previous experience working in a small to mid-size global professional service company is preferred
Excellent organizational skills and attention to detail
Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
Previous experience of office support
One or more years of customer service experience is a plus
Must be authorized to work in US without need for sponsorship in the future
Must be willing to come into office 5x per week
Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint and DocuSign
Proficient in use of online conference tools such as Zoom, Microsoft Teams, WebEx, or Others
Ability to rapidly learn and adapt to new technologies and online tools/platforms
Preferred
Workday experience preferred
Company
Secretariat
Secretariat experts are trusted in the highest-stakes legal, risk, and regulatory matters around the world.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tamika Tremaglio
Managing Director
Recent News
valorinternational
2025-04-09
Company data provided by crunchbase