Insulet Corporation · 1 month ago
Executive Assistant (Hybrid - San Diego, CA)
US - California (San Diego - Office)
Full-time
Hybrid
Mid, Senior Level
$92K/yr - $139K/yr
7+ years expInsulet Corporation is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions. The Senior Executive Assistant will provide high-level administrative support to the Senior VP of Regulatory Affairs, Quality Assurance, and Compliance, managing complex calendars, coordinating meetings, and handling travel arrangements.
Health CareMedicalMedical Device
Responsibilities
First point of contact, in person or virtual for the SVP, RAQA and her/his LT (when needed)
Scheduling and Calendar Management: Coordinate and manage the SVP RA&QA and VPs’ calendars, scheduling meetings, and appointments. Ensure efficient time management and prioritize requests based on urgency and importance. Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates
Coordinate and align the Regulatory and Quality calendar with the annual enterprise calendar
Expense Management: Manage corporate card expenses for the SVP RA&QA and whenever feasible, the VP(s). Prepare and submit expense reports through Concur, ensuring accuracy and compliance with company policies. Track and reconcile expenses on a regular basis
Meeting Coordination: Organize and coordinate meetings within MS Team, live or other platforms, including preparing agendas, taking minutes, and following up on action items. Arrange conference calls and video conferences as needed. Produce presentations for meetings and Town Halls. Facilitate the quarterly Regulatory and Quality Town Hall
Event Planning: Plan and execute team offsite meetings, events, and social gatherings led by the SVP. Coordinate logistics, venue bookings, catering, and other event-related tasks
Vendor and Purchase Order Management: Utilize SAP to create new vendor accounts and process purchase orders. Track and manage the approval process to ensure timely payments and accurate record-keeping
Invoice Processing: Process and track invoices associated with SVP driven activities, ensuring timely payment and resolving any discrepancies. Maintain accurate records of all financial transactions and communications with vendors
Travel Arrangements: Arrange domestic and international travel including flights, accommodations, transportation, and itineraries. Handle last-minute changes and cancellations efficiently
Maintain and protect highly confidential corporate information and communicate information within scope of authority
Perform other duties as assigned
Qualification
Required
Minimum of 7 years' experience supporting C-level executives required
Experience managing projects and more complex tasks which require planning, stakeholder management and strong execution
Experience operating effectively in medium to large multi-country organizations managing time-zone and cultural differences
Preferred
Bachelor's degree preferred
Dependable, highly organized, and detail oriented
Demonstrated experience with problem resolution and project management skills
Ability to act independently and use discretionary judgment
Extremely knowledgeable in Microsoft Office Suite such as Outlook, Word, Excel, PowerPoint, Microsoft Teams, as well as Microsoft Smartsheet
Experience with Concur and SAP systems is highly desirable
Exceptional verbal, written, presentation, and communication skills
Ability to handle multiple priorities at any given time
Team-oriented with excellent interpersonal skills
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off (PTO)
And additional employee wellness programs
Company
Insulet Corporation
Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform.
1001-5000 employees
H1B Sponsorship
Insulet Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (58)
2024 (43)
2023 (19)
2022 (33)
2021 (41)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
$629.5MKey Investors
DeerfieldOrbiMedAlta Partners
2025-03-18Post Ipo Debt· $450M
2009-03-16Post Ipo Debt· $60M
2007-05-15IPO
Leadership Team
Ashley McEvoy
President & Chief Executive Officer
Ana Maria Chadwick
Chief Financial Officer
Recent News
2025-12-20
2025-12-17
Company data provided by crunchbase