University of Maine · 1 month ago
Temporary - Administrative Specialist CL3
College Avenue, Orono, ME, 04469, US
Full-time, Contract
Onsite
Mid Level
$21.09/hr - $21.09/hr
3+ years expThe University of Maine is a public research university seeking a temporary, full-time CL3 Administrative Specialist to manage budget and personnel tasks. The role involves financial transactions, budget management, and office coordination within the School of Social Work.
EducationSocial EntrepreneurshipUniversities
Responsibilities
Receiving, providing and processing financial transactions for a broad range of accounts and sources
Ensuring appropriate processing of routine and non-routine transactions
Identifying balancing errors and providing appropriate fixes
Ensuring appropriate documentation is provided in accordance with applicable accounting procedures, grant requirements, etc
Researching potential expenditures and providing data and recommendations
Assisting with preparation and management of department budget
Monitoring and maintaining inventory and ordering supplies
Handling complex, sensitive, and routine and non-routine issues by interpreting and explaining School and University policies and procedures
Coordinating searches for salaried and hourly positions
Serving as liaison for faculty regarding contracts and payroll issues
Tracking and reporting of re-appointments and tenure
Troubleshooting technological problems and coordinating with technical support services
Other duties as responsibly assigned
Qualification
Required
60 credits or more of higher education or equivalent work experience and training
Minimum of three years of administrative/office experience
Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar
Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint
Knowledge and experience with Microsoft business analytics applications such as PowerBI
Experience with video conference software (i.e. Zoom or Teams)
Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.)
Proven written, oral, electronic, and interpersonal communication skills
Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment
Preferred
Associate's degree
Digital media (i.e. Canva) and website support (i.e. WordPress) experience
Knowledge of and/or experience with social work and/or the human services
Benefits
Tuition benefits (employee and dependent)
Comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
Retirement plan options
Company
University of Maine
UMaine is a public university with various graduate and undergraduate degree programs and research opportunities.
1001-5000 employees
H1B Sponsorship
University of Maine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (31)
2023 (19)
2022 (18)
2021 (25)
2020 (22)
Funding
Current Stage
Late StageTotal Funding
$22.48MKey Investors
National Institute of Food and AgricultureAgricultural Research ServiceMaine.gov
2023-06-14Grant· $0.65M
2023-04-24Grant· $2.25M
2022-12-13Grant· $0.47M
Leadership Team
David Dvorak
Director, New England Combined Heat and Power Technical Assistance Partnership
Meredith Whitfield
Chief Marketing and Communications Officer
Recent News
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