TEAM · 1 day ago
Event Coordinator (Remote)
United States
Full-time
Remote
Senior Level
$50K/yr - $55K/yr
5+ years expTEAM is an award-winning experiential marketing agency that develops and executes creative marketing campaigns. The Event Coordinator plays an essential role in managing event logistics, stakeholder coordination, and attendee experiences, ensuring flawless execution and exceptional engagement at every touchpoint.
Marketing & Advertising
Responsibilities
Support the planning and execution of various tech specific events (In-person, virtual and hybrid events) from concept through post-event measurement
Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support
Assist in managing live-streaming, speaker coordination, and on-site technical needs
Track key deliverables and timelines to ensure successful event execution across multiple regions
Prepare event materials, briefings, and post-event recaps as needed
Serve as a central point of contact for cross-functional client teams
Support communication between Internal teams to ensure alignment and timely delivery of assets
Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards
Negotiation of contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective In-person event execution, and delivery standards aligned to regional marketing strategy
Support executive, customer, and partner engagement initiatives for key tech events
Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience
Serve as part of the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates
Manage event documentation, including project trackers, contact lists, and schedules
Ability to measure leads and pipelines, given this Is B2B
Support budget tracking and expense reconciliation as directed
Compile post-event reports summarizing attendance, engagement, and logistics outcomes
Assist in process improvements and documentation to enhance future event efficiency
Qualification
Required
Bachelor's degree in Event Management, Marketing, Communications, or a related field
Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment
Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting
Strong organizational skills with meticulous attention to detail
Excellent written and verbal communication skills with a client-service mindset
Virtual desktop setup is required; no new software purchases required
Ability to travel if needed for event support
Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms
Preferred
Experience supporting virtual or hybrid events a plus
Company
TEAM
TEAM is dedicated to crafting brand experiences that are not just seen and heard but truly felt.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Tom Buontempo
Chief Growth Officer, Head of Content
Company data provided by crunchbase