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GBMC HealthCare · 1 day ago

Health Information Management Specialist

Baltimore, MD

Full-time

Onsite

Entry Level

$16.85/hr - $25.59/hr

1+ years exp

GBMC HealthCare is seeking a Health Information Management Specialist who will maintain comprehensive medical records and provide administrative support to interdisciplinary teams. The role includes generating and filing patient information, preparing documentation for patient care, and ensuring compliance with regulatory requirements.

Health Care

Responsibilities

Generates and electronically files appropriate patient related information for the medical record consistent with company policy and regulatory requirements

Prepares mailings to physicians and assures that all MD orders are received, signed and returned within 30 days receipt of the order. Works with staff to hand deliver these forms to physicians when necessary to meet established timelines

Regularly runs Missing Plans of Care and Orders reports and works to obtain missing information

Requests medical records from doctors’ offices, hospitals, facilities and/or family members. Requested records may include, but are not limited to, history and physical, labs, tests, imaging, and other clinical documentation

Prints patient care plans, medication order sheets and demographic information from the electronic medical record for patients being transferred to other facilities for treatment, (e.g. transfers to out of area facilities, patients being transferred upon request, or per policies and procedures) Responds to requests for records to facilitate treatment delivery by other related providers

Supports and attends weekly interdisciplinary team meetings and updates EMR with interdisciplinary team documentations

Prepares all documentation for all IDT members. Collects all documentation from clinical staff during IDT meeting and enters into the EMR

Prepares all necessary paperwork for re-certifying patients for on-going care by the MD and Clinical Manager per regulatory guidelines. (Current guidelines require that forms be signed within 15 days of the patient’s re-certification date or 2 days after said date)

Reviews documentation to ensure quality and accuracy

Maintains IDT meeting attendance records in Homeworks

Prepares agenda for IDT to ensure all patients are discussed within regulatory guidelines

Conducts regulatory audits of patient charts while on service

Reviews inactive patient medical records and closes the record within 30 days of the patient’s discharge date

Responsible for communicating with pharmacies and mailing/faxing prescriptions written during IDT to appropriate pharmacies

Responds to record requests from outside sources and the billing department by coordinating and preparing the chart for release to the appropriate individuals for final review and mailing

Identifies patient needs and regulatory requirements associated with their medical insurance

Prints MTM assessment forms for review daily by the Clinical Managers

Obtains Medical Director signature on MTM assessment forms and scans into EMR weekly

Provides administrative support services preparing daily reports for the Clinical Manager

Gathers data and information as directed. May use data to develop administrative and statistical reports

Responds to phone calls, e-mails, and mailings timely

Provides coverage for other teams as needed; assists other HIM Specialists as time permits

Prepares for emergency events by accurately maintaining patient acuity scales in the EMR

Attends all meetings designated by supervisor. Including, but not limited to, all staff, stand up, HIM meetings, IDT, joint clinical and town hall meetings

Operates standard office machines and equipment such as calculators, word processors, scanners, and photocopiers. Other duties as assigned or delegated by Supervisor

Prepares patient charts for review by Department of Appeals through Medicare after patient discharge

Discharges patients in the EMR who have either discharged, revoked, or been transferred to another facility

May process and respond to requests for radiology images following the HIPAA Guidelines and privacy regulations

Qualification

Medical terminologyOffice software applicationsCustomer service experienceAdministrative experienceMulti-taskingFiling skillsTime managementEffective communication

Required

HS Diploma, GED or equivalent

1 year's customer service or administrative experience; additional education beyond high school may be substituted for experience

General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar and basic arithmetic calculations

Skill in using a variety of office software applications, such as word processing, spreadsheets, presentation packages, and database applications to produce documents

Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing

Skill in accurate alphabetical and numeric filing

Able to multi-task and prioritize in a busy environment

Strong time management skills

Employee has knowledge and understanding of patient and workforce safety as it relates to job duties

Demonstrates competency in the delivery of care and applies the knowledge to meet age-specific needs if applicable