Westfield Insurance ยท 4 hours ago
Executive Assistant
Westfield Center, OH
Full-time
Hybrid
Mid Level
3+ years expWestfield Insurance is a global leader in property and casualty insurance, and they are seeking an Executive Assistant to provide high-level administrative support. The role involves managing executive calendars, coordinating communication, and ensuring smooth operations within the executive team.
Insurance
Responsibilities
Provides administrative support for an executive team member by coordinating administrative details and performing clerical functions, including scheduling meetings, following up on requests from leaders, coordinating travel and logistics, and clarifying and communicating leadership messages, expectations and priorities
Serves as a department liaison, acting as link between company leadership, department staff, other business units, customers, and guests to ensure smooth and efficient operations
Supports executives and their direct reports by coordinating administrative details and performing clerical functions
Manages multiple leader's calendars in a constantly changing work environment
Prioritizes and manages conflicting appointments using sound judgment to streamline daily, weekly, and monthly recurring calendar events
Performs the gatekeeper and gateway role, provides a bridge for smooth communication between the executives and staff, and directs correspondence from external customers, agents, vendors, contractors, resolving or appropriately escalates routine and complex inquiries from these groups
Assists with the preparation and distribution of presentations, documents, reports, and other materials in support of strategic and enterprise priorities
Maintains professionalism and strict confidentiality with all materials; exercises discretion when interfacing with business partners
Takes meeting notes and prepares correspondence as needed Arranges and participates in executive and leadership team meetings both on and off site through the preparation of agendas, materials, meeting logistics, including facilitation of meeting technology, including WebEx/Teams, to ensure inclusion of both in person and remote meeting attendees
Maintains clear and precise communication with leaders during periods of travel, prioritizes communication, provides information, and facilitates or makes timely decisions, focuses on details to ensure that information is clearly communicated and that tasks are accurately completed
Manages multiple projects and priorities and initiates follow-up to ensure timely achievement of commitments such as on-boarding of new employees and assisting with training and assimilating new administrative professionals
Manages business expense reports and ensures expenses are submitted and approved on a timely basis
Educates/trains self on the use of various software to optimize efficiency and outcomes of projects
Maintains confidentiality of employee, client, and/or company records and issues
Qualification
Required
3-5 years of experience in Executive Support or a related field
High School Diploma or General Education Diploma (GED) and/or commensurate experience
Typewriting
Executive Support
Confidentiality
Workflow Management
Computer Literacy
Budgeting
Office Administration
Documentation
Reporting
Planning & Scheduling
Stakeholder Management
Company
Westfield Insurance
Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Joe Kohmann
Chief Financial Officer & Treasurer
Amy Larsh
Executive Assistant to the President, CEO & Board Chair
Company data provided by crunchbase