Mystic Valley Regional Charter School · 1 month ago
K-8th Grade Administrative Support
Malden, MA
Full-time
Onsite
New Grad, Entry LevelMystic Valley Regional Charter School is dedicated to providing quality education and support for its students. The Assistant to the Assistant Director plays a vital role in ensuring smooth operations in the Lower School by providing administrative support, overseeing projects, and maintaining communication between staff and administration.
EducationHigher EducationPrimary Education
Responsibilities
Oversee daily operations of the Main Office
Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator
Assist with disciplinary interventions as needed
Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work
Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks
Communicate outcomes of minor to moderate office visits to relevant teachers and parents
Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary
Collect uniform infraction forms and assign consequences for mild to moderate violations
Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate
Screen phone calls, mail, and visitors, directing them to the appropriate resources
Facilitate communication between teachers and the Assistant Director
Manage the projector check-out process
Oversee building locker assignments and address issues as they arise
Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices, Preparing academic documentation, Supporting academic concern meetings, Preparing school reports, Assisting with student incentive programs
Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director
Maintain and manage the Assistant Director’s schedule and calendar
Coordinate and track summer projects
Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office
Assign detentions and communicate attendance to the detention proctor
Submit IT and Facilities Help Desk tickets as necessary
Provide administrative support and coverage at before- or after-school events as needed
Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director
Complete additional projects assigned by the Assistant Director or Lower School administrators
Manage the school’s morning announcement process in collaboration with school leadership
Qualification
Required
Ability to maintain strict confidentiality and demonstrate professionalism at all times
Excellent oral and written communication skills
Strong ability to uphold and adhere to school policies and procedures
Proven experience managing projects and ensuring follow-through from others
High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills
Proficiency with the school's Student Information Management System
Exceptional organizational, planning, and time-management skills
Strong problem-solving and analytical abilities
High attention to detail and accuracy
Excellent judgment and decision-making skills
Flexible, adaptable, and able to respond effectively to shifting priorities
Collaborative and team-oriented approach
Company
Mystic Valley Regional Charter School
Mystic Valley Regional Charter School is a public charter school that provides education to various age groups.
Founded in 1998
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase