Manifest Law ยท 1 month ago
Filing and Mail Operations Paralegal
New York City
Full-time
Onsite
Entry, Mid Level
$55K/yr - $85K/yr
2+ years expManifest is a company focused on rebuilding the legal system with an emphasis on business immigration. They are seeking an Immigration Filing & Mail Operations Paralegal to manage physical filings and mail operations, ensuring quality and efficiency in the immigration practice.
Law Practice
Responsibilities
Print finalized immigration filings and exhibits with high consistency and attention to detail (pagination, legibility, formatting)
Perform meticulous QC checks before anything leaves the office (correct version, correct client/matter, correct ordering, clean scans/prints)
Flag issues early (missing pages, unclear prints, mismatched exhibits, outdated forms) and coordinate fixes with the legal team
Assemble petitions and applications according to internal checklists and USCIS requirements (forms, cover letters, supporting evidence, checks, tabs/binders as required)
Ensure packages are complete, properly organized, and meet internal quality standards before shipment
Create shipping labels (USPS/FedEx/UPS/couriers), select appropriate service levels, and ensure outgoing mail is dispatched on time
Maintain mailing logs (what was sent, when, by whom, tracking number, destination, delivery confirmation)
Monitor delivery confirmations, handle returned mail, and update internal systems and responsible teams promptly
Check and process incoming mail with emphasis on USCIS correspondence (receipts, RFEs, approvals, rejections, notices)
Date-stamp, scan, upload, and route mail to the correct case/matter using naming conventions and indexing standards
Notify responsible attorneys/paralegals of new notices and ensure originals are stored appropriately
Help select and set up printing/shipping equipment and supplies (printers, scanners, postage/shipping tools, physical storage)
Establish workflows, rules, and checklists for printing, QC, assembly, shipping, logging, and document retention
Partner with the Operations team to improve efficiency, reduce error rates, and scale throughput as volume grows
Qualification
Required
2+ years of experience in an administrative/legal operations role involving printing, document production, mail handling, or physical filing workflows at a high-volume immigration law firm
1+ year of case production experience as a paralegal at an immigration law firm, ideally with extraordinary ability immigration work
Exceptional attention to detail. Your work is consistently clean and accurate
Experience with shipping providers and tools (label creation, tracking, and logs)
Strong organizational habits; clear naming conventions, reliable tracking, repeatable processes
Basic technical comfort: scanning, PDFs, document management systems, and learning new tools quickly
Preferred
Experience setting up office operations (equipment selection, SOPs, process mapping)
Startup or high-growth environment experience where you built a process from scratch
Company
Manifest Law
Manifest Law is a modern immigration law firm with handpicked attorneys powered by cutting-edge software.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase