The Henry M. Jackson Foundation for the Advancement of Military Medicine · 6 hours ago
Administrative Assistant II - OUMD
Silver Spring, MD
Full-time
Onsite
Mid Level
$24.09/hr - $30/hr
3+ years expThe Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. They are seeking an Administrative Assistant II to perform a wide range of administrative and clerical duties for the Undersea Medicine Department, including managing schedules, preparing reports, and supporting day-to-day operations.
Health CareMedicalMedical Device
Responsibilities
Answers phones and takes and delivers messages. Provides information to callers as needed and appropriate. Answers questions of moderate complexity for callers
Determines new procedures for department as necessary
Performs typing assignments and proofreads all work. Drafts letters on behalf of the supervisor. Maintains and updates databases and spreadsheets as needed
Manage calendars and schedule meetings, appointments, and conference calls for the Directorate
Proofread and edit documents, emails, memos, and reports with a high level of accuracy and professionalism
Support day-to-day operations including meeting coordination, note-taking, task tracking, and internal communications
Monitor deadlines, track action items, and follow up with team members to ensure timely completion
Serve as a liaison between internal staff and external stakeholders
Maintain filing systems, records, and documentation both digitally and in hard copy
Assist with onboarding support for new hires (welcome logistics, forms, access)
Handle confidential and time-sensitive information with discretion
May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role
Qualification
Required
High school diploma or GED required; Bachelor's degree preferred
Minimum of 3-5 years of experience is required (preferably in a research, military, or government setting)
Knowledge of proper grammar, punctuation, spelling, etc
Ability to type at least 60 words per minute
Operate a word processor or computer
Effectively communicate with a diverse group of people
Exceptional attention to detail and proofreading ability
Strong organizational and time management skills
Ability to multitask and solve problems independently in a fast-paced environment
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent verbal and written communication skills
Ability to obtain and maintain a T1/Public Trust background check
Lifting: Requires lifting materials up to 10 lbs
Ability to stand or sit at a computer for prolonged periods
Preferred
Bachelor's degree preferred
Benefits
HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
Company
The Henry M. Jackson Foundation for the Advancement of Military Medicine
The Henry M.
1001-5000 employees
H1B Sponsorship
The Henry M. Jackson Foundation for the Advancement of Military Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (29)
2024 (19)
2023 (26)
2022 (25)
2021 (21)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$2.2MKey Investors
BIRD FoundationTEDCOOrthopaedic Research and Education Foundation
2025-10-10Grant
2024-12-11Grant· $0.9M
2023-10-24Grant· $1.3M
Leadership Team
John Lowe
President/CEO
Joseph Caravalho
President and CEO
Recent News
2025-12-03
Company data provided by crunchbase