Ankura · 1 day ago
Operations Associate (Executive Administrator)
Chicago, IL
Full-time
Onsite
Mid Level
$65K/yr - $80K/yr
3+ years expAnkura is a team of excellence founded on innovation and growth. The Operations Associate role focuses on creating an environment of service for Ankura employees, providing support to senior professionals, and managing facilities operations to enhance efficiency and effectiveness.
AdviceConsultingManagement ConsultingService Industry
Responsibilities
Draft and edit presentations, business correspondence and Expert (Technical) Reports, ensuring grammar, spelling, punctuation, and formatting (e.g., footnote protocols) are accurate and engaging
Conduct information and internet research, as needed
Perform effective and proactive calendar management including scheduling and prioritizing appointments, ensure meetings, deadlines, presentations, and other duties are completed efficiently by senior professionals
Coordinate catering orders for in-house client and staff meetings
Coordinate domestic and international travel arrangements, including passports and visas, maintain travel profiles, respond to last minute itinerary changes (i.e. flights, car, hotel), map or provide directions, and coordinate associated communications with project teams
Maintain contacts and distribution lists, as needed
Facilitate engagement intake and contract administration processes
Assist with new employee onboarding and offboarding including office seating assignments and controlling security access cards
Maintain, retrieve, and secure working documentation as requested on appropriate file repositories, in accordance with current records management policy, procedures and best practices
Assist with weekly time and expense reports in accordance with policies and client requirements; resolve auditor inquiries as needed
Support production requests including copying, printing, faxing, and binding
Responsible for all mailroom operations, including shipping, receiving, and delivery of all packages and mail to include USPS, Fed Ex, DHL, etc
Place supply orders and manage inventory, as required. Restock/clean workrooms and copiers on all floors as needed. Restock kitchens daily with beverages, snacks and pantry supplies
Logging and reporting all maintenance/technical faults to building management or engineers
Assist with office moves, furniture moves, deliveries and collections
Ensure Health and Safety management and the provisions of a safe working environment. Serve as point of contact for security, after hours and property emergencies
Partner with other departments to improve business operations
Qualification
Required
Associates degree in a related discipline
3+ years of experience related to facilities/office management
Prior experience in a professional services environment is highly desirable
Highly proficient in technology, especially Microsoft Office resources (e.g. Outlook, Calendar, SharePoint, Teams) and applications (e.g. Excel, PowerPoint, Word)
Critical thinking skills and initiative to proactively address issues, identify and solve areas of business process improvement
Professional presence
Strong verbal and written communication skills with strong attention to detail
Business acumen, an interest in learning more about the company and its clients, a desire to understand how duties impact related groups, and motivation for self-development
Ability to work well under pressure and with minimal supervision
Well-developed and professional interpersonal skills, with an ability to interact effectively with people at varying levels of the company
Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy
Highly resourceful team-player, with the ability to be extremely effective working independently and with direction
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Effective communication skills, both verbal and written
Proven ability to establish, build and maintain relationships with peers, client service delivery professionals and leadership
Ability to handle confidential and sensitive information with appropriate discretion
Seeks to achieve challenging business goals and meet deadlines in a fast-paced environment with competing demands
Preferred
Bachelor's degree in Business related field
Experience with Workday, Salesforce and similar tools
Company
Ankura
Ankura Consulting Group is a business advisory and expert services firm.
1001-5000 employees
H1B Sponsorship
Ankura has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (7)
2023 (2)
2022 (4)
2021 (11)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$810MKey Investors
Madison Dearborn Partners
2021-11-18Private Equity
2021-03-22Debt Financing· $710M
2016-03-03Private Equity· $100M
Leadership Team
Kevin Lavin
Chief Executive Officer
Angela L. Cinefro
President
Recent News
2025-11-03
Business Recorder
2025-09-19
Company data provided by crunchbase