Yale University · 1 month ago
Manager of Collection Services
New Haven, CT
Full-time
Onsite
Senior Level
$65K/yr - $101K/yr
5+ years expYale University is seeking a Manager of Collection Services to oversee the physical storage and movement of collection objects at its West Haven location. The role involves managing staff, implementing collections care strategies, and ensuring compliance with operational standards.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Schedules and directs the work of Collections staff in the execution of safe and timely art movement, storage, access, and maintenance of the collection
Responsible for hiring and supervision of Museum Technicians, distribution of work assignments, training, reviewing work, and discipline as necessary
Develops detailed schedules as they pertain to staff hours, work assignments, work locations, timing of various phases of activity, and integration with permanent collection activities including outside contractor availability
Develops and coordinates scheduling and staffing of multiple projects in concert with Exhibitions, Registrars, Conservation and Curatorial departments
Provides feasibility input for move projects, infrastructure and construction projects and improvements, large collection processing and ingestion, and facilities projects
In communication and consultation with appropriate stakeholders, acts as Gallery contact for facility-related activities within collection and collection-support spaces
Participates in strategic planning for collection facilities, stewardship, staffing and movement processes
Working with Conservation, Registrars, Security and Facilities Departments and with University partners and governing entities, participates in the development and implementation of best practices for monitoring storage conditions and environments
Partners with Gallery and University partners in providing coordinated access to collection objects in Gallery and shared storage spaces
Provides coordinated access for Gallery partners and coordinates staff support for collection activities within study/storage spaces, supporting such activities as exhibition preparation, acquisition processing, research, photo documentation, object study sessions, and other collection-related uses
Determines use and selection of outside contractors for specialized needs including storage system design, crating, and technical assistance and for the purchase of specialized equipment. Reviews work of contractors and suppliers to ensure adherence to project expectations and Museum standards
Works to develop and improve Gallery-wide access to Facilities information, environmental data, construction and project specifications and processes through use and refinement of technology tools
Maintains currency with new products, technology and developments in field and investigates new technologies for appropriate applications in collections care. Shares developments in the care of objects with the museum field at large, through conference attendance and presentation, and through contact with other museum professional organizations
Identifies, purchases, and maintains equipment to ensure the safe handling, storage and presentation of the collection and the physical safety of departmental staff
Working with Fleet Management, identifies, purchases/leases, and maintains all vehicles required for art movement. Insures proper periodic training to conform to university, manufacturer, and municipal and FMSCA safety guidelines
Interfaces with Yale’s Office of Environmental Health and Safety (OEHS) to maintain safe working environments
Interfaces with the West Haven Fire Marshal on special projects
Oversees mount making, CNC and woodshop fabrication activities
Qualification
Required
Previous art museum collection experience. Knowledge of art handling, packing, crating, material handling best practices
Proven ability to work well within a team environment and to manage the accomplishment of tasks across organizational work units
Technical competence using hand and powered moving equipment
Excellent oral and written communication skills
Demonstrated success in managing complex projects to conclusion, meeting deadlines and staying within projected budget
Evidence of ability to analyze complicated logistics, to design clear plans for addressing them, and to lead others in the accomplishment of project objectives
Minimum requirement of Bachelor's Degree in related field and three years of related experience or an equivalent combination of education and experience
Preferred
Bachelor's degree and a minimum of 5 years professional experience, 2 of which include demonstrated success as a project manager and staff supervisor, or a combination of experience and education
Previous supervisory experience within a large organization
Previous experience with PIV (Powered Industrial Vehicle) equipment
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
Company data provided by crunchbase