Northwestern University · 11 hours ago
Program Assistant 3
Chicago, IL
Full-time
Onsite
Mid Level
$19.89/hr - $27.97/hr
4+ years expNorthwestern University is seeking a Program Assistant 3 to coordinate administrative processes within the Department of Ophthalmology. The role involves managing documents, spreadsheets, and databases, as well as organizing educational events and supporting residency and fellowship programs.
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Responsibilities
Independently responds to and composes correspondence
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Determines format, elements, trends, etc
Process residency and fellowship training verifications
Maintains websites and/or blogs
Creates new web pages and/or updates standard information/data within the application’s content management program
Creates and maintains financial records
Prepares forms for various departmental needs
Updates financial transaction spreadsheets and databases
Generates summary reports and statistics
Manages Freedom Pay funds
Co-Manages dept calendar & inbox
Manages registration and travel
Organizes and coordinates multiple departmental/educational events which may include creating timelines
Collects agenda items and background materials
Coordinates complex itineraries involving domestic and/or international travel, etc
Prepares annual event, conference and/or meeting budget
Coordinates 3M lecture series, surgical curriculum and integrated internship didactic series including CME credit process
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Support residency program & fellowship faculty (Program Directors & Associate Program Directors)
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 YEARS OF ADMINISTRATIVE SUPPORT OR OTHER RELEVANT EXPERIENCE REQUIRED
Preferred
Bachelor's Degree
2-4 years administrative/program support experience
Self-directed organization, prioritization and task achievement. Action oriented - Willing or likely to take practical action to deal with a problem or situation
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for developing professional potential or continuing formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (261)
2024 (316)
2023 (284)
2022 (283)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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