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Jenner & Block · 1 week ago

AP Specialist

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

$57K/yr - $70K/yr

Jenner & Block LLP is a law firm with a fearless reputation and global reach, specializing in litigation and complex corporate transactions. The AP Specialist is responsible for managing accounts payable functions, ensuring timely processing of vendor invoices and employee expenses, and enhancing finance department operations.

Legal

Culture & Values

Responsibilities

Reviews vendor invoices and audits employee expenses for compliance with policy, propriety of approver, accuracy of assigned GL codes and adequacy of receipts

Processes vendor invoices and performs vendor EDI file uploads

Maintains electronic copies of invoices in accordance with record retention policy

Maintains vendor master files to ensure that all vendor information is accurate and complete

Prepares batch check runs, ACH transactions and Wire transfers

Ensures scheduled activities are executed prior to deadlines

Responds promptly and professionally to external vendors and internal customers regarding all aspects of accounts payable administration

Serves as a subject matter expert with respect to accounts payable activities

Participates with other team members to understand business requirements that develop and/or enhance processes related to data capture, in the following business-related activities: Business development, Charitable contributions and sponsorships, Sales & use tax, Meals & entertainment deductibility, Vendor management, including ensuring recurring payments hit in the budgeted month, compliance between invoice and signed contract, reviewing for appropriate invoice approval and streamlining delivery of vendor invoice data

Drives to understand business needs and to identify how best to meet those needs from a transactional processing perspective

Assists the Accounts Payable Manager in the: Development and maintenance of efficient accounts payable processes, Design of relevant manager level reports and data integrity queries, Documentation of standard operating procedures and best practices, Financial/Legal management system testing and implementation

Qualification

Accounts Payable experienceERP Software IntegrationExpense ManagementMicrosoft ExcelResourcefulAnalytical skillsSkepticismAttention to detailTeam playerOrganizational skillsProblem-solving skillsVerbal communicationWritten communication