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APR Consulting · 1 day ago

Legal Secretary

Newport Beach, CA

Full-time

Hybrid

Mid Level

$35/hr - $45/hr

3+ years exp

APR Consulting is an established mid-sized law firm that provides a full range of transactions and litigation services. They are seeking a Legal Secretary to support attorneys by preparing legal documents, maintaining files, and performing general administrative duties.

ConsultingCRMHuman ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency

Hiring Manager

Irhon "Ron" Firme

Responsibilities

Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required

Schedules couriers, notarial services, court reporters, and other special functions as needed

Transmits documents to clients, courts, and other agencies via appropriate method of service

Opens, reviews, and directs incoming mail

Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned

Organizes and maintains electronic file system; processes all documents for appropriate filing

Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls

Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party

Prepares jury instructions and trial binders; coordinates trial exhibits

Arranges and coordinates travel and prepares expense reports

Processes client disbursements, expense reports, and timesheets

Ensures that billable hours are input into computer system correctly and in a timely manner depending on individual attorney needs/assignment

Conducts research as requested utilizing appropriate reference sources

Assists in development and implementation of office systems and procedures as needed

Assists with special projects as assigned

Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed

Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

Performs other related duties as assigned by management

Qualification

Court proceduresProficient on OutlookVerbal communicationWritten communicationAnalytical skillsOrganizational skillsProblem-solving skillsInterpersonal skillsAttention to detailWork independently

Required

Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience

Excellent verbal and written communication skills

Excellent grammatical and spelling skills

Proficient on Outlook and Microsoft products

Knowledge of court procedures and rules

Commitment to excellence and high standards

Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow

Strong interpersonal skills

Ability to understand and follow written and verbal instructions

Ability to deal effectively with a diversity of individuals at all organizational levels

Good judgement with the ability to make timely and sound decisions

Creative, flexible, and innovative team player

Ability to work independently and as a member of various teams and committees

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

Acute attention to detail

Demonstrated ability to plan and organize projects

Ability to perform diversified clerical functions and basic accounting procedures

Ability to effectively communicate with people at all levels and from various backgrounds

Preferred

Preferably with 5+ years of experience in Insurance Defense, Civil Lit, Construction Defect, Personal Injury, General Liability

Benefits

Medical, Dental, Vision insurance

401(k) + Employer Match

Supplemental Insurance Options (LTD, Life, STD, Critical Illness, etc.)

Professional Development Opportunities

Paid vacation

Paid sick days

Paid holidays

Company

APR Consulting

APR Consulting is a nationally recognized, award-winning provider of talent acquisition and workforce solutions, helping organizations simplify, scale, and optimize their operations.

Founded in 1980

Diamond Bar, California, USA

201-500 employees