Apply on Employer Site

Paramount · 2 weeks ago

Executive Assistant, Global Operations (Nashville)

Nashville, TN

Full-time

Onsite

Senior Level

6+ years exp

Paramount is a leading global media and entertainment company seeking an Executive Assistant to support the EVP, Head of Global Procurement, and the VP, Process and Compliance. The role involves managing complex schedules, organizing travel, preparing meetings, and acting as a communication hub while ensuring confidentiality and collaboration across leadership teams.

Digital EntertainmentEventsMedia and Entertainment

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones

Prepare and coordinate logistics for meetings, events, and off-sites, including agenda development, materials preparation, and follow-up actions

Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate

Draft, proofread, and edit correspondence, presentations, and reports on behalf of the executive

Coordinate and track critical projects and deliverables, ensuring deadlines are met

Conduct research and prepare executive summaries, briefs, or background materials for key initiatives and meetings

Assist in the development and management of budgets, expense reports, and invoice processing

Serve as a primary point of contact for internal and external collaborators, maintaining professionalism and confidentiality

Plan and run executive-level events, team meetings, and external engagements

Exercise sound judgment in all communications and decision-making

Ensure the executive’s office runs smoothly and is equipped for daily operations

Liaise with IT, HR, Legal, and other corporate functions as needed

Manage special projects and other duties as assigned

Qualification

Calendar managementMicrosoft Office SuiteExecutive communicationProject managementConfidential information handlingInterpersonal skillsProblem-solvingWritten communicationAdaptabilityPositive mentality

Required

Bachelor's degree or equivalent experience required

6+ years of experience supporting senior executives

Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail

Advanced proficiency with Microsoft Office Suite, calendar management tools, PowerPoint and virtual collaboration platforms (e.g., Teams, Zoom)

High degree of professionalism, integrity, and discretion

Experience in managing confidential information and sensitive communications

Strong interpersonal abilities with a proven capacity to partner effectively with internal teams and external collaborators

Proactive problem solver with a strategic approach

Phenomenal written and verbal communication skills

Adaptable and flexible; comfortable with ambiguity and shifting priorities

Ability to work independently and anticipate needs in a fast-paced, ever-changing environment

Energetic, positive mentality with a strong work ethic

Preferred

Advanced degree or certification preferred

Experience within large, complex organizations (Fortune 500/100 experience a plus)

Benefits

Attractive compensation and comprehensive benefits packages.

Generous paid time off.

An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.

Opportunities for both on-site and virtual engagement events.

Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

Company

Paramount

Glassdoor3.9

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. It is a sub-organization of Paramount Pictures.

Founded in 1914

New York, New York, USA

10001+ employees