Astrion · 1 day ago
Administrative Support Specialist
Bedford, MA
Full-time
Onsite
Senior Level, Lead/Staff
$75K/yr - $100K/yr
10+ years expAstrion has an upcoming opportunity for an Administrative Support Specialist to directly support the USAF Kessel Run Division. The role involves ensuring leadership is informed of mission-related issues, monitoring task progress, and providing comprehensive administrative support to the organization.
ManufacturingSpace Travel
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries
Qualification
Required
Bachelor's Degree in a related field and 10 or more years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD
Must be a US citizen with an active US security clearance
Company
Astrion
Astrion is a provider of mission support and advanced engineering services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
David Zolet
Chief Executive Officer
Dalia Khanafseh
Senior Vice President, Transformation
Recent News
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2025-07-22
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2025-05-04
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