HireNow Staffing, Inc. Direct Placement Online Services · 1 month ago
Client Service Specialist (Legal Secretary) - Litigation
Washington D.C., District of Columbia, United States
Full-time
Hybrid
Senior Level
$76K/yr - $108K/yr
6+ years expHireNow Staffing is partnering with a prestigious Am Law 100 firm to identify an exceptional Client Service Specialist to join its Litigation practice in Washington, D.C. This role is designed for a polished, experienced legal secretary who excels in high-pressure environments, communicates with precision, and provides seamless support to senior partners and attorneys.
Staffing & Recruiting
Responsibilities
Manage complex calendars for partners and senior attorneys, resolving conflicts and anticipating needs
Coordinate heavy domestic and international travel arrangements, including itineraries, logistics, and meeting prep
Serve as a trusted liaison for clients, internal teams, and external vendors handling communications with professionalism and confidentiality
Draft, edit, and proofread legal documents, filings, correspondence, and presentations
Open new matters, maintain physical/electronic files, and ensure all materials adhere to firm protocols and compliance requirements
Process time entries, track deadlines, manage attorney expenses, and assist with pre-bill edits and final billing reviews
Collaborate closely with Finance, Client Accounting, Document Services, and other support teams to ensure accuracy and timely turnaround
Assist attorneys with hearing preparation, meeting materials, binders, research compilation, and internal project coordination
Provide support for presentations, client events, and attorney business development initiatives as needed
Uphold meticulous attention to detail while juggling multiple priorities and tight deadlines
Qualification
Required
6+ years of legal secretarial experience, preferably in an Am Law or similarly rigorous law firm environment
Strong background in litigation and/or international arbitration
Experience supporting senior partners and high-volume attorney teams
Advanced skills in MS Office (Word, Outlook, Excel, PowerPoint) and document management platforms
Proven ability to maintain confidentiality, manage sensitive information, and communicate professionally at all levels
Strong organizational, time management, and multitasking skills
Demonstrated longevity and consistency in past roles (stable resumes required)
Preferred
Bilingual Spanish proficiency including drafting, translating, and proofreading legal documents
Prior experience supporting attorneys in global matters, foreign proceedings, or cross-border litigation
Familiarity with international clients, cultural nuances, and multilingual communication environments
Experience preparing presentations, coordinating events, and supporting attorney business development
Company
HireNow Staffing, Inc. Direct Placement Online Services
HireNow Staffing emerged from recognizing a gap in the job market, where a more efficient and specialized staffing approach was needed.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase