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Flawless · 9 hours ago

Office Manager

Santa Monica, CA

Full-time

Hybrid

Mid Level

Flawless is an AI company transforming Hollywood with assistive technology that empowers filmmakers. They are seeking a proactive Office Manager to oversee daily operations, manage vendor relationships, and coordinate team events in their LA office.

Artificial Intelligence (AI)Machine LearningSoftware

Growth Opportunities

H1B Sponsored

Responsibilities

Oversee daily operations of the LA office, ensuring supplies, food, and equipment are consistently stocked and maintained

Manage relationships with vendors and service providers to ensure smooth facilities management

Respond quickly to office needs, resolving issues with efficiency and ownership

Plan and coordinate internal events including team socials, holiday parties, and office celebrations

Take ownership of visa sponsorship processes - coordinating documentation, timelines, and communication with employees and immigration lawyer Comment end

Partner with Operations to support cross-functional projects that impact office culture and logistics

Contribute to creating a positive, collaborative, and well-maintained office environment

Track and manage office budgets, expenses, and vendor contracts

Implement and improve systems for office processes, communication, and upkeep

Act as a trusted point of contact for employees on all office-related matters

Qualification

OrganizationPlanningFacilities managementEvent planningProject managementCan-do attitudeCustomer serviceCommunicationProblem solvingAttention to detailFlexibilityAdaptability