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Pacvue · 1 week ago

Executive Assistant & Site Office Manager, Seattle

Seattle, WA

Full-time

Hybrid

Mid, Senior Level

$105K/yr - $120K/yr

Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. The company is seeking a C-level Executive Assistant and Office Manager for their Seattle location, responsible for providing administrative support to senior leaders and managing office operations.

Digital MarketingE-CommerceEnterprise Software

Responsibilities

Calendar Management – Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics

Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences

Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system

Work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner

As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested

Manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites

Ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen

Curate in office get-togethers, happy hours, volunteering & community events

Qualification

C-level executive supportCalendar managementProject managementOffice managementEvent coordinationCommunication skillsQuick learnerCustomer focusedTeam playerAdaptabilityAttention to detail