Apply on Employer Site

Jackson Health System · 4 weeks ago

Staffing Coordinator/Specialist, Central Staffing, Full Time, 8:00am to 5:00pm

Miami, FL

Full-time

Onsite

Entry Level

1+ years exp

Jackson Health System is seeking an Administrative Support Specialist for their Central Services department. The role involves managing administrative operations, assisting departmental management, and handling confidential information related to labor matters and management decisions.

Health CareHospital

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters

Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form

Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures

Assists clerical employees as questions arise concerning established procedures

Functions as office manager in requisitioning office equipment and supplies

Requisitions contract vendors for maintenance services and capital equipment

Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects

Updates emergency notification, anniversary and hurricane information and plan report

Performs all other unit specific related job duties as assigned

Qualification

Administrative supportBudget preparationStatistical data manipulationTechnology proficiencyEffective communicationCritical thinkingStress managementIndependent judgmentOrganizational skills

Required

Generally requires 1 to 3 years of related experience

High school diploma is required

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines

Ability to communicate effectively in both oral and written form

Ability to handle difficult and stressful situations with critical thinking and professional composure

Ability to understand and follow instructions

Ability to exercise sound and independent judgment

Knowledge and skill in use of job appropriate technology and software applications

Valid license or certification is required as needed, based on the job or specialty

Job function is sedentary in nature and requires sitting for extended periods of time

Function may require frequent standing or walking

Must be able to lift or carry objects weighing up to 20 pounds

Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment

Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations

Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public

Function is subject to inside environmental conditions, with occasional outdoor exposures

Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment

May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office

Company

Jackson Health System

Glassdoor4.1

Jackson Health System is a nonprofit academic medical system offering world-class care to any person who walks through its doors.

Founded in 1918

North Miami Beach, Florida, USA

10001+ employees

https://jacksonhealth.org/

H1B Sponsorship

Jackson Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (23)