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Beacon Hill · 1 month ago

Litigation Administrative Assistant

United States

Full-time

Remote

New Grad, Entry Level

$105K/yr - $105K/yr

Beacon Hill is seeking a highly organized and proactive Litigation Administrative Assistant to support a fast-paced team of attorneys within their litigation practice. The role involves managing administrative workflow, court filings, calendars, and document organization for complex civil litigation matters.

Staffing Agency

Responsibilities

Prepare, proofread, and format legal documents including pleadings, motions, briefs, and correspondence

Handle state and federal court e-filings independently-without relying on vendors (including CM/ECF and California state systems)

Maintain and update attorney calendars: deadlines, hearing dates, depositions, mediations, and court schedules

Manage case files using the firm's document management system, ensuring accurate organization and version control

Coordinate and track litigation deadlines, filings, and case milestones

Assist with assembling exhibits, binders, and supporting materials for depositions, hearings, and trial preparation

Support attorneys with daily administrative needs, including scheduling, communication with clients and opposing counsel, and drafting correspondence

Handle confidential information with discretion and professionalism

Provide general administrative support to the litigation practice group as needed

Qualification

StateFederal filingLegal calendaringDocument management softwareMicrosoft Office SuiteAttention to detailTime-management skillsWritten communicationVerbal communication