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University of Mississippi Medical Center · 4 months ago

Buyer - Purchasing

Clinton, MS

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of Mississippi Medical Center is seeking a Buyer - Purchasing to manage procurement processes for various departments. The role involves issuing purchase orders, training staff on procurement procedures, and collaborating with various teams to ensure compliance and efficiency in purchasing.

EducationHealth CareMedical

Responsibilities

Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures

Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws. Verifies and documents purchase authority to satisfy audit requirements on all purchase orders

Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center. Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution. Interfaces with information systems to troubleshoot and resolve system and software problems. Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team

Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows. Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master. Submits P1s through MS department of finance for sole source approvals and trade-in approvals

Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions

Maintains competency to effectively utilize core information systems, such as Workday ERP system; Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute; Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS excel, and other related applications required to perform buyer job duties. Maintains records and files

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time

Qualification

Purchasing processesVendor relationsInventory managementMS procurement lawsLawson requisition centerWorkday ERP systemMS ExcelProblem resolution skillsCollaborative working relationshipsCommunication skills

Required

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of purchasing processes, vendor relations, or inventory management experience

Knowledge of MS procurement laws and UMMC policies and procedures

Skill in the use of computers and related software applications

Verbal and written communication skills

Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds

Troubleshooting and problem resolution skills

Ability to establish and maintain effective collaborative working relationships with requesting departments

Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures