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Celonis · 3 hours ago

Executive Assistant and Site Program Manager

NYC Metro Area

Full-time

Onsite

Mid Level

$100K/yr - $120K/yr

3+ years exp

Celonis is the global leader in Process Intelligence technology and one of the world's fastest-growing SaaS firms. They are seeking a highly organized and proactive Executive Assistant to support senior leadership, manage complex calendars, and oversee various administrative functions to ensure smooth operations within the Engineering team.

AnalyticsArtificial Intelligence (AI)Big DataBusiness IntelligenceBusiness Process Automation (BPA)SaaS

No H1B

Responsibilities

Perform an extensive array of core administrative tasks:

Effectively manage and maintain complex calendars for Engineering Leadership, prioritizing and executing a high volume of requests

Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders

Create, organize and maintain team mailing lists, folders and drives

Foster and role-model collaboration across various internal teams and departments, such as workplace, finance and HR to support the team’s needs and initiatives

Build efficiency and effective responsiveness into existing operations, and help define new operational strategies, such as streamlining new hire onboarding or establishing a review process

Initiate, Plan and Execute team onsites and events as well as the content and flow of large scale meetings such as All Hands, QBRs and leadership reviews

Regularly gauge morale by actively engaging with employees at all levels to understand their concerns and needs. Use these insights to develop and execute strategies for improving employee satisfaction, such as team-building events, recognition programs, and other morale-boosting activities jointly with the local leadership team

Qualification

Executive supportProgram managementProject managementTime managementInterpersonal skillsVerbal communicationWritten communicationProactivityAttention to detailFlexibilityLeadership skills

Required

3+ years of relevant work experience- direct executive support, workplace coordination, program/ project management

Bachelor's degree

Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks in an extremely fast-paced environment with a large volume of requests

Flexibility to adapt to changing priorities and work in a fast-paced, dynamic environment

Experience identifying gaps and then initiating, implementing systems, processes, or programs that address them

Extreme attention to detail, organized and responsive

Very strong interpersonal skills

Very strong verbal and written communication skills

Experience working with all levels of management, employees, vendors and customers

Proactivity and demonstrated leadership skills and the ability to influence and motivate teams towards common goals

Strong commitment to quality, excellence, and continuous improvement in Site operations and customer service