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HENSEL PHELPS · 4 hours ago

Jobsite Administrator

Bethesda, MD

Full-time

Onsite

Entry Level

2+ years exp

Hensel Phelps is a leading employee-owned general contractor specializing in building development, construction, and facility services. The Jobsite Administrator will support daily office operations across multiple departments and projects, ensuring smooth administrative functions and excellent service to clients and personnel.

Construction

Growth Opportunities

Responsibilities

Greet visitors/industry partners and help with check-in via visitor management system

Answer the central phone line and direct incoming calls to appropriate personnel

Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall

Manage and update the jobsite calendar with company-wide events and meetings and project inspections. Oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed

Compose and manage routine correspondence to all levels of personnel, including distributions to trade partners

Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments

Submit payroll weekly for all office personnel and process weekly invoices

Archiving of project documentation via project management software

Check and distribute mail daily

Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet

Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events

Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet

Responsible for helping with the New Hire onboarding via UKG Onboarding

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookNotary CertificationCustomer ServiceMultitaskingOral CommunicationWritten CommunicationAttention to DetailOrganizational SkillsCollaborationAdaptabilityInitiative