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University of Iowa Center for Advancement · 18 hours ago

Administrative Associate, College of Education

Iowa City, IA

Full-time

Hybrid

Entry, Mid Level

2+ years exp

The University of Iowa Center for Advancement is seeking an Advancement Associate to provide administrative support for their College of Education fundraising program. The role involves managing prospect plans, coordinating campus visits, and executing stewardship items, while also offering logistical support for events.

EducationHigher EducationPrimary Education

Comp. & Benefits

Responsibilities

Creates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports

Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location

Executes unique custom stewardship items; coordinates programmatic stewardship items (e.g., college newsletters)

Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use

Creates basic meeting materials with limited direction; may suggest items to address common conversations

Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel

Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans

Answers complex questions from UICA colleagues, external constituencies and/or donors

Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event

Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting

This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City

Cover letter submission is required

Qualification

I-Star CRMProject management softwareData managementCollaborationCommunication

Required

HS diploma + 6 years administrative experience, OR associate's degree + 4 years administrative experience, OR bachelor's degree + 2 years administrative experience