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UAB Medicine · 1 month ago

Accounts Payable Specialist

Birmingham, AL

Full-time

Onsite

Entry Level

$16.75/hr - $27.25/hr

1+ years exp

UAB Medicine is Alabama’s largest and most comprehensive health system, recognized nationally for delivering world-class patient care. The Accounts Payable Specialist is responsible for the efficient, accurate, and timely processing of Accounts Payable requisitions while ensuring compliance with all related procedures and providing excellent customer service.

BiotechnologyHealth CareManufacturingPharmaceutical

Responsibilities

Perform accurate data entry: Independently review all back-up to ensure that accurate documentation and signature authority is included with the requisition, based upon the dollar amount of the requisition

Verify that the invoice is acceptable (ex.: not a duplicate invoice, and that the purchase price and quantity matches the Purchase Order)

Research any potentially duplicated invoices and requisitions

Ensure all data is keyed properly into Lawson (accounting unit, account, vendor number, invoice number, etc.)

Provide excellent customer service: Review, compare, and reconcile accounts with corresponding payment records and refer errors and issues to management as necessary

Communicate in a timely and professional manner to all customers (Departments and Vendors)

Resolve any issues thru accurate data verification

Follow monthly and year-end closing procedures: Organize related data in order to perform monthly and year-end procedures

Resolve any out-of-balance issues for month-end close

Ensure compliance with auditors and management, assisting with any special requests for data and documents

Verify that duplicate vendor numbers do not exist for 1099 vendors, and ensure that all potential 1099 vendors have been appropriately flagged within Lawson

Confirm that 1099 forms are issued to all affected vendors based upon current regulations (ex.: all payments reported to a vendor > $600 = 1099 form reported to the IRS and the individual)

Scan documents into system of record: Prepare documents for scanning (remove staples, insert separation sheet)

Scan documents

Verify scanned document for accuracy, as compared to data entry into Lawson

File scanned items and prepare for shipment to storage

Receive and distribute checks and related mail: Open and time-stamp all incoming correspondence, and distribute to the appropriate Finance area (distinguish between Accounts Payable requests versus other Finance areas)

Once checks have been processed, checks must be matched with their original back-up

Distribute checks as directed

Ensure open communication with all customers: Freely exchange knowledge pertaining to Lawson within Accounts payable group as well as with departments and other Finance staff

Report any issues or concerns to management in a timely manner

Willingly perform any other duties as assigned by the Controller

Work closely with all other areas within Finance Department, assist with system testing

Other duties as assigned

Qualification

Accounts Payable experienceData entryLawson softwareCustomer serviceOffice environment experienceComputer knowledgeCalculator experienceTelephone experience