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Southwest Research Institute · 1 month ago

ASSOCIATE SPECIALIST - SPECIALIST - Electronics Group - Purchasing Department

San Antonio, TX

Full-time

Onsite

New Grad, Entry, Mid Level

0+ years exp

Southwest Research Institute is responsible for a wide range of procurement activities within its Electronics Group. The Associate Specialist will negotiate and manage purchase orders for IT and electronic components, ensuring compliance with policies and conducting market research to secure fair pricing.

Innovation ManagementMarket ResearchMechanical EngineeringNon ProfitProduct Research

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Solicits, negotiates, awards, documents and administers purchase orders to SwRI vendors to support SwRI Overhead and SwRI (Government and Commercial) projects, in accordance with SwRI General Purchase Order Terms and Conditions

Conducts market research and cost/price analysis to ensure the best source and a fair and reasonable price

Provides written documentation to support the purchases based on purchasing operation policies and procedures

Assists with the management of vendor performance, quality assurance and successful completion of contracted tasks

Resolves issues as they occur and perform other duties as necessary in accordance with SwRI Purchasing Policies and Procedures, accounting policies, FAR/DFARS and other federal regulations, Desktop guides and on the job training

Thoroughly reviews purchase requisitions to ensure accuracy and completeness including proper charge numbers and approvals, quality assurance, Controlled Unclassified Information (CUI) requirements, etc

Issues requests for proposals as needed, ensuring compliance with Southwest Research Institute (SwRI) business practices and Desktop Guide protocols

Conduct supplier sourcing as required, establish new vendor relationships, and maintain accurate vendor contact information

Expedite orders to ensure timely delivery

Receive, review, and analyze vendor proposals, working with suppliers to obtain necessary support documentation to show fair and reasonable pricing

Engage with vendors to discuss quality assurance requirements, negotiate terms and conditions, pricing, and delivery schedules

Organize and produce all documentation to support the purchases in accordance with Purchasing OPP and/or FAR/DFARS and other applicable federal regulations

Qualification

Market researchCost analysisVendor managementPurchasing experienceAnalytical skillsInterpersonal skillsCommunication skillsOrganizational skillsProblem-solving skillsAttention to detail

Required

Requires a Bachelors degree in Business or related fields with related experience

0-5 years: Experience with administering and justifying the price of Purchase Orders under government contracts; conducting detailed market research and performing comprehensive price or cost analysis, and meticulously documenting the results

Possess strong interpersonal and communication skills

Demonstrates excellent organizational skills alongside strong analytical, critical thinking, and problem-solving abilities

Must exhibit a high level of motivation, meticulous attention to detail, and an energetic approach to job responsibilities

A valid/clear driver's license is required

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information

Applicant must be a U.S. citizen