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Mindgruve · 8 hours ago

Payroll Administrator

Cincinnati, OH

Full-time

Hybrid

Mid Level

4+ years exp

Mindgruve is a global digital agency focused on accelerating business growth through marketing and digital transformation. They are seeking a Payroll Administrator to manage payroll processing for a multi-entity, multi-state organization, ensuring compliance with various regulations and providing support for payroll-related inquiries.

AdvertisingAnalyticsBrand MarketingDigital MarketingDigital MediaE-CommerceEmail MarketingMarketingPredictive AnalyticsSEO

Responsibilities

Process payroll on semi-monthly and bi-weekly schedules for a multi-entity, multi-state organization using BambooHR

Manage and process 1099 contractor payments in alignment with contract terms

Execute payroll transactions including new hires, terminations, employee status changes, timesheet approvals, wage garnishments, and bonus or retroactive payments

Review and reconcile hourly employee timesheets to ensure accuracy and compliance with state and federal wage and hour laws (e.g., overtime, CA meal/rest penalties)

Oversee and validate employee expense reimbursements (travel, parking, meals) to ensure policy compliance

Reconcile benefit deductions and maintain data integrity across platforms (HRIS, benefits admin systems, 401(k), etc.)

Support open enrollment by verifying deduction setups, resolving discrepancies, and preparing required reporting

Prepare recurring and ad-hoc payroll reports for Finance, HR, and leadership

Maintain and update state and local tax information, including registrations for income tax, unemployment, and disability insurance

Participate in internal audits and assist with quarterly and year-end reporting, including payroll-related reconciliations

May support annual ACA reporting requirements to ensure compliance

Respond promptly and professionally to payroll-related inquiries, providing clear guidance on pay details, tax withholdings, and employment verifications

Ensure compliance with federal, state, and local tax laws, payroll regulations, and company policies.Identify and implement opportunities to streamline and automate payroll processes and collaborate on cross-functional efficiency improvements

Stay current on payroll tax changes, wage requirements, and relevant regulations across all jurisdictions

Participate in system updates, enhancements, and testing for BambooHR and related platforms

Perform other related duties and projects as assigned

Qualification

Payroll processingBambooHRFederalState tax lawsExcelAnalytical skillsMicrosoft applicationsMac applicationsCommunication skillsAttention to detailProblem-solving skills

Required

4+ years of experience in payroll processing for a multi-state, multi-entity employer

Advanced proficiency with payroll systems (preferably BambooHR) and time-tracking

Strong knowledge of federal and state wage and tax laws, including FLSA and overtime requirements

Bachelor's degree, preferably in Finance, Accounting, Economics or Data Science

Advanced knowledge of Excel and Google Sheets skills (pivot tables, formulas, data validation, auditing)

Strong analytical, problem-solving, and reconciliation skills with impeccable attention to detail

Self-motivated with ability to work independently, manage multiple deadlines, and thrive in a fast-paced environment. Must be deadline-oriented and able to complete tasks with limited supervision

Strong verbal and written communication skills

High level of discretion and professionalism when handling confidential employee information

Well-versed in Microsoft and Mac applications (Word, Excel, PowerPoint, etc.)