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Ralliant · 2 hours ago

Paralegal, Intellectual Property

Raleigh, NC

Full-time

Onsite

Senior Level

$71K/yr - $132K/yr

5+ years exp

Ralliant is an independent public company focused on driving innovation in precision technology. They are seeking an IP savvy Paralegal/Legal Ops Analyst to oversee trademark processes, streamline legal operations, and leverage data for smarter portfolio decisions.

Electrical DistributionManufacturingService Industry

No H1B

U.S. Citizen Only

Responsibilities

Oversee and coordinate all stages of the trademark life cycle, including conducting searches and reviews, managing filings and registrations, and handling renewals

Coordinate the end-to-end lifecycle for invention disclosures, provisional filings, and nonprovisional/foreign prosecution in partnership with in-house counsel and outside firms

Track critical dates and filings; confirm outside counsel actions (e.g., U.S. and foreign filings, fast track/first file checkpoints), and surface risks proactively

Run and/or commission novelty/FTO searches with outside counsel; organize results and deadlines

Facilitate and capture outcomes from the weekly invention disclosure triage/working session; keep actions current and visible for stakeholders

Build light‑weight AI bots, automations and work management (Planner/Power Automate/SharePoint) to remove manual steps and improve visibility

Administer, optimize, and train teammates on core IP systems

Maintain structured lists and queues and ensure requests and attachments are complete and auditable

Create strong budget forecasts and budgets from both a monthly and annual basis

Serve as day-to-day coordinator for outside counsel and service providers (e.g., ensuring clean PO/statement of work setup and on-time payment)

Track the IP operating budget across tools/providers (CPI, WebTMS)

Stand up and document standardized invoice intake/approval flows via Legal Tracker to replace email only handling

Create and manage PowerBI dashboards for all data reporting and KPI tracking

Connect patent assets to products/business metrics to illuminate ROI (e.g., margin uplift vs. fleet baselines) and inform portfolio decisions

Produce recurring dashboards for filing velocity, spend vs. budget, annuity exposure, cycle times, and aging—driving corrective actions with the IP team

Work closely with engineers, product leaders, finance/AP, and regional operating companies (e.g., Tektronix, Qualitrol, PacSci) to remove friction and keep IP work moving

Qualification

IP paralegal experienceCPI (docketing) proficiencyPowerBI reportingMicrosoft 365 proficiencyLegal operations experienceBudget trackingAI bot creationClear communicationCross-functional collaboration

Required

5–10+ years in an IP paralegal and/or legal operations role supporting both trademark and patent portfolios (in-house preferred)

Experience reviewing and advising on trademark searches and filing decisions

Hands-on familiarity with IP systems and data—ideally including CPI (docketing), WebTMS (trademarks)

Experience coordinating outside counsel and FTO/novelty work; strong document and deadline discipline

Proficiency with Microsoft 365 (Excel, SharePoint, Teams), low-code tools (Planner, Power Automate, Azure AI) to build simple flows and trackers, and PowerBI to build data reports

Comfort working with Finance/AP on POs, invoice exceptions, vendor onboarding, and budget tracking

Clear, concise communication and the ability to drive alignment across legal, engineering, product, and finance